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Accounting is responsible for accounts payable, fiscal analysis and reporting and coordinates with various staff for records and forms management.

Accounts Payable

  • Provides guidance and assistance to the administrative staff throughout the department for all aspects of paying vendors for product and services, including employees for other non-payroll items
  • Coordinates with the state auditor and vendors to facilitate timely payment of amounts due to vendors and employees
  • Responds to and assists vendors regarding payment procedures and related questions and inquiries

Accounts Receivable

The purpose of INDOT’s Billings/Accounts Receivable Department is to accurately record and collect revenues due to INDOT in a timely manner. All billings are the responsibility and authority of Accounting/Accounts Receivable.

The Department invoices several different types of transactions:

  • Damage to State Property invoices sent to drivers that damaged state property
  • Refund of Expenditure invoices for contractors/consultants/vendors that have been overpaid and owe INDOT funds
  • Local Public Agency invoices sent to local agencies for their share of a federal/local project
  • Miscellaneous invoices sent to customers for various reasons

Office hours for the INDOT Cashier’s Office is from 8 a.m. to 4:30 p.m. EST, Monday through Friday (except on legal holidays).

Cashier’s Office
Indiana Department of Transportation
100 N. Senate Ave., Room N749
Indianapolis, IN 46204

Fiscal Analysis and Reporting

  • Oversees financial activity and address the reporting needs of both management and operational staff
  • Maintain the records for all financial activity the former accounting system (financial transactions prior to July 1, 2007)
  • Receives and records all revenue due the department which includes billing and collection for services or products provided by all entities
  • Performs various financial management activities related to financial statements, (omit overhead rates), financial analysis and special reports to meet the needs of internal staff and various other entities with financial interest
  • Coordinates with the state auditor and treasurer for all aspects of financial recordkeeping and reporting
  • Coordinate reimbursement to employees for travel
  • Oversee, maintain, and coordinate asset management functions

Records and Forms Coordinator assists each District / Division Coordinators with the following activities:

  • Works with districts and central office staff, as well as staff at the Indiana
  • Archives and Records Administration
  • (IARA) for all aspects of records and forms management
  • Design, revisions, and approval of all state forms
  • Provide  input to the state forms catalogue maintained by ICPR
  • Coordinate and administer the record retentions schedules for all records series / state general record series classifications
  • Coordinate with ICPR for the transfer of records to and from the state records center, state archives, and/or the disposition of records in accordance with the appropriate record retention schedules

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Contact Information

Zachery Guest
Accounting Manager
Indiana Department of Transportation
100 N. Senate Ave., IGCN 725
Indianapolis, IN 46204

Stephanie Cummins
Financial Services Manager
Indiana Department of Transportation
100 N. Senate Ave., IGCN 749
Indianapolis, IN 46204

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