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Policies and Procedures Manual

Developed by the Indiana Criminal Justice Institute’s Behavioral Health Division, this manual was created to improve communication, standardize processes and provide foundational and guiding materials for Local Coordinating Councils. The manual is divided into four distinct sections: About, Responsibilities, Granting, and Appendices. It should be noted that all of the information included in this manual is critical to a Local Coordinating Council's ability to function. Additionally, it ensures a baseline level of knowledge that allows the Behavioral Health Division’s Program Managers to provide you with focused technical assistance.

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To assist LCCs, ICJI's Behavioral Health Division hosted a webinar on how to fill out and complete the Comprehensive Community Plan. To download the webinar presentation, click here.

Comprehensive Community Plan + Certification Letter

The Comprehensive Community Plan (CCP) is a systematic and community-driven gathering, analysis, and reporting of community-level indicators for the purpose of identifying and addressing local substance use problems. The CCP identifies problems that the LCC will address through SMART goals. Alongside the CCP, LCCs are required to submit a certification letter. The letter is an attestation that the CCP was completed as a coalition and that the LCC understands it is required to submit quarterly reports in order for the LCC to maintain active status.

The CCP, along with the Certification Letter, must be submitted via IntelliGrants by April 1.

CCP Template +  Certification Letter

CCP Tutorial

This supporting document provides general guidance on filling out the CCP.

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CCP Checklist

This checklist includes the steps that LCCs need to take to properly update the CCP.

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Reporting Requirements & Meeting Minutes

In addition to the CCP, the LCC coordinator is responsible for electronically submitting Quarterly Reports and an End of Year Report to ICJI via IntelliGrants. Quarterly Reports are due on the 15th of July, October, and January, and the End of Year Report is due on May 1st every year. The coalition should maintain an archive of documents sent to the state as a matter of record. In addition, Meeting Minutes should be completed for each meeting and submitted along with the Quarterly Reports.

Below are the templates for the Quarterly Reports, End of the Year Report and Meeting Meetings.

IntelliGrants Login

Quarterly Report

The Quarterly Report is a summary that provides information as to programs funded and up to date funds used, accomplishments, barriers, technical assistance needs, coalition activity, and available resources. The quarterly report highlights the coalition’s efforts to meet SMART goals identified in the Comprehensive Community Plan.

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End of Year Report

This is the final Quarterly Report that is due on May 1st, after the calendar is over. This report captures the work completed throughout the year and a self-evaluation on whether the LCC achieved its Comprehensive Community Plan’s SMART Goals.

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Meeting Minutes

Minutes and memorandum must be kept as the meeting progresses and must contain the following: date, time and location of the meeting; members present and absent; general substance of all matters proposed, discussed or decided and a record of all votes taken. Minutes are due no later than 15 days after they have been approved.

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Indiana Open Door Law

The Open Door Law, also known as Indiana Code 5-14-1.5-1, states that government agencies must hold official meetings of a majority of their governing body, such as council or board meetings, publicly. For detailed information on the Open Door Law, you can review the Handbook on Indiana’s Public Access Laws.

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    Supporting, Serving and Advocating for the Indiana Veteran Community

    Supporting, Serving and Advocating for the Indiana Veteran Community IDVAs mission is to Support, Serve, and Advocate for the Indiana Veteran Community. The Governor’s Challenge initiative achieves this in conjunction with FSSA, which aims to compassionately serve the diverse community of Hoosiers by dismantling long-standing, persistent inequity through deliberate human services system improvement and DOH which promotes, protects, and improves the health and safety of all Hoosiers.

    Download the Powerpoint


    What Does NOT Work in Prevention

    Many trainings and resources focus on what research has shown to be effective at preventing substance misuse. However, we also know through research what is NOT effective in preventing substance misuse and in some cases is harmful. Yet communities across the nation continue to implement these ineffective and sometimes counterproductive strategies. The focus of this webinar is identifying these ineffective approaches.


    LCC webinar with Purdue’s Military Family Research Institute

    This presentation includes an introduction to two of MFRI’s national initiatives which provide support and resources to those who work with the military-connected population: Measuring Communities and Star Behavioral Health Providers.


    Innovation in OEND: How COR and PulsePoint are Building a Community of Laypersons Willing, Ready and Able to Administer Naloxone

    During this webinar, we explored how Indiana University's Citizen Opioid Responders (COR) online naloxone training program and the PulsePoint technology, a mobile medical application, are being used to involve a larger segment of the community in overdose prevention efforts in real-time. We introduced both PulsePoint and the COR program, discussed strategies for outreach and marketing, and examined data from the first year of the Dearborn County COR project. Additional updates on COR implementation were also discussed.


    Tobacco Prevention and Cessation and Indiana's LCCs

    This webinar focuses on the importance of building effective partnerships between Tobacco Prevention and Cessation and LCC programs and to support comprehensive tobacco control programs including education, prevention, intervention and cessation for youth and adults.


    The State of Tobacco Control

    This webinar presents the American Lung Association’s annual report on the “State of Tobacco Control” and reviews Indiana’s report card in five key areas proven to prevent and reduce death and disease caused by tobacco use. This is especially important for those populations and communities most impacted overall by tobacco use and secondhand smoke, who are also facing a disproportionate burden from the pandemic. Particular attention is given to e-cigarette products and the use of flavored tobacco products, including the use of menthol. A call to action with ideas and free resources to help support tobacco recovery in your community are provided as well.


    Data to Action Training

    This recorded training provides an introduction to how Indiana's Local Coordinating Councils can use data effectively to complete the Strategic Prevention Framework (SPF) process. To supplement the information presented in this training, we advise you to download "A Guide to SAMHSA's Strategic Prevention Framework," which can be found by clicking the link below.

    A Guide to SAMHSA's Strategic Prevention Framework


    2019 Data Presentation

    Watch this webinar to better understand the 2019 research efforts of the Behavioral Health Division benefiting the Local Coordinating Councils of Indiana. An overview of two survey projects, as well as a focus group project, will be provided.

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