TSIP Grant

TSIP funds may not be used (directly or indirectly) for any of the following items:

• Real estate.
• Weapons, ammunition, body armor, and/or accessories for law enforcement.
• Fuel.
• First Class travel or travel agent costs.
• Pre-agreement costs or advance payments.
• Calculation and reimbursement for mileage, per diem, and lodging cannot exceed state rates. Learn more.

Additionally, TSIP funds may not be used for any purpose prohibited by federal statute or regulation. Federal law prohibits the use of federal funds for certain activities irrespective of the federal funding source or the specifics of the grant program. These prohibitions include but may not be limited to:

• Lobbying.
• Fundraising.
• State and local taxes.
• Entertainment.
• Fines and penalties.
• Home office workspace and related utilities.
• Honoraria.
• Passport charges.
• Tips.
• Food and/or beverages.
• Membership fees to organizations whose primary activity is lobbying.
• Land acquisition.
• Bonuses or commissions.

Match is the portion of the project not paid by federal funds. There is a 20% match requirement for TSIP. Applicants must identify all sources of the non-federal portion of the total project costs (i.e., match funds), and explain how the match funds will be used in the budget narrative section of the application within IntelliGrants.

• Match sources must be directly related to the scope of the project.
  • Match sources for all tangible equipment purchases over $500 must be in the form of a 20% cash match.
  • Match sources for instructional time or personnel time can be personnel salary, benefits, and/or mileage.
    • Personnel salary: Positions must be directly related to occupant protection/traffic safety.
    • Mileage: Mileage shall be reported as match at no more than the approved state mileage rate at the time of application.
    • In order to calculate match:
      (1) The subrecipient match is 20 percent, divided by the federal share match is 80 percent; or 20 divided by 80.
      (2) Twenty divided by 80 equals .25.
      (3) .25 multiplied by federal share equals the minimum amount the subrecipient must provide for match.
      .25 × project award (federal portion) = subrecipient match.
      Example:
      Project awarded (subrecipient requested amount): $10,000
      20 ÷ 80 =.25
      .25 × $10,000 = $2,500 Match = $2,500

A minimum of 20% match must be reported on each fiscal report for expenses to be reimbursed. Failure to report the minimum match on a fiscal report may result in the fiscal report being returned for modification.

Additionally, matching funds must meet the following criteria:

• Must be verifiable from the subrecipient’s records.
• Are not included as contributions for any other federal award.
• Are necessary and reasonable for the accomplishment of the project or program objectives.
• Are allowable under 2 CFR 200.306.
• Are not paid by the federal government under another federal award.
• Are provided for in the approved budget.
• Conform to all other provisions of 2 CFR Part 200.

2 CFR Part 200 and NHTSA guidelines set forth monitoring requirements whereby the state must establish and carry out a process of assessing the progress of projects and programs that are funded, in whole or in part, by federal funds. Grant monitoring measures both financial and programmatic progress and allows the TSD to provide technical assistance, measure subrecipient compliance, and provide results-based feedback to subrecipients.

The TSD will monitor grant programs based on the award amount and/or risk assessment. The TSD grant program managers will conduct desk or on-site monitoring reviews of the project or program during the term of the grant period and for up to three (3) years after it expires or is otherwise terminated. All documentation related to the grant shall be provided to the state, upon request, at no cost. If the subrecipient fails to comply or cooperate with the state’s monitoring process, the state may consider such non-cooperation as a material breach of the grant agreement, and the grant may be terminated.

Delinquent, inaccurate, incomplete, and/or fraudulent program and fiscal reports will be considered a material breach of the grant agreement. The TSD’s remedies include, but are not limited to, identifying the subrecipient as high risk, de-obligating funding, termination of the grant, disqualification from future funding, and/or referral to the U.S. Office of Inspector General.

1. This is a reimbursement grant.
2. Records or Data based projects.
   1. All applications must provide a plan for measurable improvement in one or more of the following areas: timeliness, accuracy, completeness, uniformity, or integration.
   2. Provide an outline for measurable improvement to one of the six core traffic records databases: crash, vehicle, driver, roadway, citation/adjudication, or Emergency Medical Services (EMS)/injury surveillance.
3. Education, Training, and Outreach Projects.
   1. All applications must provide a training outline related to reducing or preventing injuries or fatalities on Hoosier roadways.
   2. All applications must provide an outline for public education, outreach programs, and/or media advertising that contains information regarding speed management, impaired driving, distracted driving awareness, motorcycle awareness, and/or teen drivers.
4. For all projects, if equipment is requested, it must be reasonable, allowable, and necessary for the project.
5. All subgrantees must comply with the Buy America requirements (23 U.S.C. 313) when purchasing items using federal funds.
6. All equipment must be purchased by the end of the second quarter.