IntelliGrants is the grant application and management system platform used by IDHS and other state agencies.
Setup and Access to IntelliGrants
- If you are a new user and your organization is not yet registered in IntelliGrants, please visit the IntelliGrants site and register as a "New User."
- If you are a new user and your organization previously registered in IntelliGrants, the previously identified system administrator for your organization must add you as an additional user for the organization.
- If your organization previously registered in IntelliGrants and your system administrator is no longer employed by your organization, please submit a Grants Support Ticket.
- The first objective is to identify whether your organization has previously registered, and who was identified as the system administrator at that time. Before any organization can receive any potential grant funding, the organization must have previously registered as an (1) Approved Vendor, (2) Approved Bidder and (3) be issued a Data Universal Numbering System (DUNS) number. Learn more about these requirements and register from the Grants page.
New users to the system may register at any time, although approvals of new system administrators will occur on a rolling basis. The approved system administrator identified for your organization must add new/additional users to the account. Any delay in this process could impact your ability to apply for a specific grant, based on grant application periods, so it is recommended to resolve any administrator issues or needs as soon as possible.
Frequently Asked Questions
- How do I get my username and password?
- If you are a new user and your organization is not yet registered in IntelliGrants, please visit the IntelliGrants site and register as a "New User."
- If you are a new user and your organization previously registered in IntelliGrants, the previously identified system administrator for your organization must add you as an additional user for the organization.
- If your organization previously registered in IntelliGrants and your system administrator is no longer employed by your organization, please contact the Grants Management section at grants@dhs.in.gov.
- What happens if the information submitted is not accurate?
Grant managers are reviewing new user submissions and are identifying as many issues as possible prior to account creation. If a discrepancy or issue is found, staff will reach out by email to the identified system administrator to request additional information.
If necessary, it is the responsibility of the organization to update account information, including approved and additional system administrators.
If an organization believes incorrect information may have been submitted, contact grants@dhs.in.gov.
- Why does my organization need a system administrator?
IntelliGrants utilizes a tiered user role approach; therefore, each applying entity must recognize one individual to serve as the system administrator on behalf of the organization. The Indiana Grant Management System (iGMS), which is another grant management system IDHS uses, has a similar user role structure.
- Who decides who serves as system administrator for my organization?
Due to the level of access and new user authorization responsibilities associated with system administrators, an appropriate designee is required to determine the individual who should serve in this capacity. The authorizing designee may be different for each organization (e.g., director, mayor, county commissioner, department head or superintendent).
- Who should be the system administrator for my organization?
Once identified, the applying entity’s system administrator will be charged with the responsibility of approving additional users for the organization as well as the following duties:
- Creates new user accounts and edits/deletes user account information
- May initiate applications for grants, program reports and fiscal reports
- Enters/updates information/attachments on applications for grants, program reports and fiscal reports
- Submits applications for grants, program reports and fiscal reports
- Downloads attachments from applications for grants, program reports and fiscal reports
- Manages the organization documents, organization accounts and organization document availability sections
- Views/checks statuses of applications for grants, program reports and fiscal reports
It is important that the individual chosen to serve as system administrator has sufficient availability and authority to complete these duties, so as not to adversely impact an organization’s ability to apply for grants through the IntelliGrants system.
- Will entities have to work in IntelliGrants and iGMS?
Grants managed previously in iGMS continue to be managed in iGMS. Newer grants are managed in IntelliGrants.
- I am having technical issues.
- Issue: The Federal Tax ID is linked to an incorrect organization (e.g., Franciscan Health Foundation is coming up as A&A Twp Vol Fire Dept).
- Solution: These two fields are not tied together. The A&A Township Volunteer Fire Department is the first organization on the organization list, and shows by default. Please click on the organization box and choose your organization from the dropdown list.
- Issue: The Federal Tax ID is not being accepted.
- Solution: Please format the Federal Tax ID as all numbers, with no additional dashes or other characters.
- Issue: The Federal Tax ID is linked to an incorrect organization (e.g., Franciscan Health Foundation is coming up as A&A Twp Vol Fire Dept).
- I'm from a school, and my school's name is not on the list. What should I do?
Schools that do not appear on the list should verify their registration with the Department of Education. This can be done by reaching out to schoolaccountability@doe.in.gov.
If your school is not currently registered with the Department of Education, you will not be eligible to apply for the Secured School Safety Grant this year. IDHS encourages these schools to register with the Department of Education and apply in the next fiscal year.
If the Department of Education confirms school registration, please forward registration confirmation to grants@dhs.in.gov.
- Do I need to keep records of equipment purchases or do a regular inventory of equipment?
Records must be maintained for each non-expendable item of personal property. As equipment or other non-expendable property is purchased and received, an equipment inventory report should be completed in IntelliGrants and made a part of the permanent file. Read the IntelliGrants Equipment Inventory Quick Reference Guide for more details.