Certificate of Completions (CoC): The CoC must be submitted directly by the School AFTER the applicant(s) meets the program completion requirements. Certificates submitted or signed before the program completion date will not be accepted.

• Send Certificates of Completion via email to NursingCerts@pla.in.gov.
  • File Format: Separate PDF for each student. (No bulk scanning/combined files).
  • Naming Format: FirstName_LastName_SchoolName_ProgramType.pdf

• Ex: Example: Jane_Doe_IU Indianapolis_BSN.pdf

• Include in the body of the email:
  • Number of graduates included in the email submission [Total Number]
  • List of students [First and Last Name]
• CoCs sent via U.S. mail will be rejected.

If Certificate of Completion (CoC) Corrections are needed: The board will contact the school if there are errors and let the school know that the CoCs cannot be processed until fixed. If a school receives an error notification, they should follow these instructions:

• Fix the errors in the CoC
• Save the PDF with the addition of “Corrected” at the end of the PDF name.
• Resubmit CoC to NursingCerts@pla.in.gov with the addition of “Corrected” in the subject line.

Certificate of Completion FAQs

General Process Questions

• What happens if I send a CoC before the student applies?
  It will be flagged as "No App." Once the student submits their application through MyLicense One, the CoC will be processed.
• Can I still mail physical paper forms?
  No, the CoC needs to be submitted electronically. Paper forms will significantly delay processing and will be sent back to the school.
• Should I carbon copy (CC) the student on the email?
  We recommend not CC’ing the student. This keeps the communication channel strictly between the school and the Board.

Technical & Formatting Questions

• What if a student has a hyphenated name for the file naming convention?
  Use the name exactly as it appears on their legal ID.
  Example: Mary_Jane_Smith-Jones_IvyTech_ASN.pdf
• What if a student uses a nick name?

Please use the legal name of the student. First name, last name and social security number are the most crucial pieces of data for the board to process.

• I have 50 graduates; can I send them in one email?
  Yes, you may attach multiple PDFs to a single email, but each student must have their own separate PDF file. Do not combine 50 students into one PDF document.
• What if the file size is too large?
  If you have a very large graduating class, you may break the submissions into multiple emails (e.g., "Batch 1 of 3").
• Are zip files accepted? Yes, as long as each student is saved per one PDF in the zip file.

Errors & Rejections

• What is the most common reason for a rejected CoC?
  The Signature Date. If the Dean signs the form on April 26th for a program that officially ends April 27th, the CoCs will automatically be rejected. The signature must be on or after the completion date.
• How will I know if there is an error?
  The Assistant Director or Director will reply to your email and specify which student file needs correction.
• How quickly should I resubmit a correction?
  As soon as possible. Use the subject line "Corrected CoC" to ensure it bypasses the standard queue and goes to the priority review. Resubmit the Corrected CoC to the NursingCerts@pla.in.gov inbox. Do not resubmit to the AD or Director.

MyLicense One Portal

• A student says their MyLicense One portal hasn't updated. What should I tell them?
  Remind them that ppdates to the PearsonVue eligibility or the MLO1 status may take up to 10 business days after the CoC has been submitted.

Additional Resources

• 5/8/2026 CoC Webinar Slides
• 5/8/2026 CoC Webinar Recording
• State Form 50024 - Certificate of Completion - Nursing

• Documentation: Focuses on the roles, importance and impact of health care documentation, while providing health care professionals with an understanding of how to complete adequate and effective health care documentation.
  • Example: "Effective and Efficient Documentation in Home Health Care"
• Professionalism: Focuses on cultivating accountability, ethical practice, and leadership to enhance patient care and workplace civility. Examples include courses on legal liability, conflict resolution, cultural competence, and maintaining professional boundaries, ensuring nurses uphold high standards, safety, and evidence-based practice.
  • Example: "Managing Difficult Conversations,"
• Impaired nursing/ substance abuse: Focuses on recognizing substance use disorders (SUDs), understanding legal/ethical obligations, and promoting rehabilitation over punishment. Key indicators include drug diversion, altered behavior, and declining performance, with CE offering strategies for early intervention and colleague support.
  • Example: Impairment in the Workplace: Substance Abuse
• HIPPA: Covers fundamental rules, protecting patient data, and recognizing social media pitfalls.
  • Example: HIPPA Privacy Associate Course
• Pharmacology (properties and actions of medications): Focuses on updating knowledge regarding the properties (pharmacokinetics) and actions (pharmacodynamics) of medications to enhance patient safety, particularly with high-risk drugs, complex drug regimens.
  • Example: Safe and Effective Pain Care: A Comprehensive Guide for Opioid Prescribing
• Medication administration (how you administer medications): 10 rights of medication administration (e.g., patient, medication, dose, route, time, documentation, education, refusal, assessment, evaluation) to minimize errors.
  • Example: Medication administration: The Five/Six rights
• Self-care/ Coping: Focuses on building resilience, preventing burnout, and managing stress through evidence-based strategies like mindfulness, emotional regulation, and physical wellness.
  • Example: Diminishing Burnout: Self-care + Wellness
• Professional boundaries: Focuses on maintaining a therapeutic, trust-based relationship, defining the limits between a nurse’s professional power and patient vulnerability. Courses cover identifying "red flags” such as self-disclosure, gifting, and social media contact—to prevent boundary crossings, violations, and sexual misconduct.
  • Example: Professional Boundaries and Sexual Misconduct in Medicine
• Teamwork: Focuses on enhancing patient safety and care quality through improved communication, role clarity, mutual support, and leadership. Key topics include interprofessional collaboration, conflict resolution, and shared decision-making.
  • Example: Innovations in Teamwork for Health Care
• Delegation: Nursing is a critical, legal, and professional process where a registered nurse (RN) transfers responsibility for the performance of a task to another individual (such as an LPN or UAP) while retaining accountability for the outcome. "Five Rights of Delegation" (Right Task, Circumstance, Person, Direction/Communication, and Supervision) to improve patient safety, efficiency, and team collaboration.
  • Example: Nursing Delegation to Unlicensed Care Providers
• Emergency Procedures: Focuses on developing rapid assessment, critical thinking, and technical skills necessary for high-stakes, time-constrained environments. These courses enable nurses to maintain competency in life-saving interventions, manage specialized, high-acuity patients, and respond effectively to disasters.
  • Example: Managing Psychiatric Emergencies
• Critical thinking: Strengthening clinical judgment, patient safety, and decision-making by teaching how to analyze, interpret, and evaluate patient data rather than just performing tasks. These courses focus on recognizing clinical changes, prioritizing care, and avoiding cognitive biases through simulation and case studies.
  • Example: Honing Your Critical Thinking Skills
• Nurse practice act/ scope of practice: Ensures updated knowledge, safety, and adherence to legal standards.
  • Example: Putting Nursing Scope and Standards into Practice
• Patient safety / APRN- safe prescribing practices: Focuses on reducing medication errors, preventing drug diversion, mitigating the risks of opioid misuse, and managing complex pharmacological therapies.
  • Example: Safe and Effective Prescribing of Controlled Substances
• Ethics: focuses on ethical decision-making, patient advocacy, moral distress, and adhering to the ANA Code of Ethics. Common examples include courses on end-of-life care, social media boundaries, HIPAA compliance, informed consent, and handling moral distress in practice.
  • Example: “Professional Boundaries and Social Media”