With so many new hires coming in, it can be easy to miss a step when entering them into ERM, even for the most experienced authorized agent. When it’s time to enroll a new employee into ERM, remember to gather the following before you get started:
- Social Security Number
- Is the member in an Intermittent status or Substitute?
- Are they in a covered position?
- Is the position an Elected Official position? If so, what is the Elected Official Position?
- Hire date
- Full Name
- Email address
- Home Address
- Telephone number
Please Note: New Member Enrollment forms are no longer needed! The information previously gathered by this form is now collected through the ERM enrollment process. Once this is entered, a welcome packet is mailed to all new members of the fund along with their PIN number. The welcome packet provides recipients with an overview of their plan and information about plan choices if applicable based on their employer.
If you are enrolling a member who was previously employed by an INPRS-covered employer, it is the member’s responsibility to update their address, phone number, and beneficiary information on their secure profiles at www.myINPRSretirement.org.
Need to change an employee's hire date?
Everything is in place, but now your new employee needs to shift their start date. Do you know what to do to ensure their retirement account data is accurate and their ability to choose a plan isn’t negatively impacted?
The member’s hire date must be within the payroll period dates being reported. If you’re at risk of having an employee with data out of alignment, you’ll need to reach out to us.
For a date of hire correction to be made, the Employer Advocate Team must have the following information to complete the request:
- Submission Name and Unit Number
- Member Name and/or Pension ID Number
- Incorrect hire date as current in ERM
- Correct date of hire
If a hire date change is needed, please call the Employer Advocate Team at 888-876-2707 or email at eppa@inprs.in.gov.
Send your pre-retirement folks to us
If you have employees preparing for retirement, send them our way for a retirement counseling session. Our statewide team of retirement consultants are here to assist your employees through their retirement planning and application process. They can help your employees gain confidence as they make this once-in-a-lifetime change and will ensure they’re equipped with solid information and instructions on how to apply for benefits.
Your employees can register for a phone or in-person session on our scheduling site at https://bookwithinprs.timetap.com.
Verify substitute teachers and intermittent employees
The TRF annual verification of substitute teachers and non-TRF fund intermittent process has begun. For TRF, this is an annual process requiring employers to review their list of active substitute teachers in ERM.
Employers will update their substitute roster to reflect one of the following status changes for this school year:
- Active substitute teacher
- Promoted into a full-time position
- No longer working for the school corporation
For all other non-TRF employers, employers must verify the status of their intermittent employees.
For more information on this process and how to review your substitute or intermittent employees, check out pages 54-58 in the Member Management User Manual. These transactions will be placed in the Member Maintenance Exception Queue and will remain there until resolved. Please remember, employee records that are more than 30 days old will prohibit you from submitting further wage & contribution reports. Complete this annual to-do and maintain your ability to report your employees’ data to INPRS.
View our 2023-2025 Strategic Plan
INPRS is continually finding ways to improve our relationship with our employers and members. View our goals, strategies, and more here.