Language Translation
Governor Mike Braun
  Close Menu

Cancer Registry

The Indiana State Cancer Registry (ISCR) was established in 1986 by Indiana Code for the purpose of:

  • Recording cancer cases diagnosed or treated in Indiana
  • Compiling necessary and appropriate information on cancer, as required by federal laws and regulations, including the National Program of Cancer Registries (NPCR)
  • Conducting epidemiologic surveys of cancer
  • Applying appropriate preventive and control measures (IC 16-38-2-1)

State laws and rules on cancer registry include the Indiana Code (Title 16, Article 38, Chapter 2), and Indiana Administrative Code (Title 410, Article 21, Rule 1).

We acknowledge the Centers for Disease Control and Prevention (CDC) for their support, which constitutes the primary source of funding for state cancer registry operations. The current five-year grant from CDC’s NPCR, awarded to the Indiana Department of Health, covers July 2022 through June 2027. The state government also supports the registry by matching expenses not covered by federal funding.

Who should report:

All types of healthcare providers and provider organizations are required to report confirmed cases of cancer occurring in Indiana residents (diagnosed or treated in Indiana), no later than six months following the date of such diagnosis or on the date the provider first saw the patient for a tumor, whichever is earlier.

The hospital or facility that first diagnoses a case is responsible for submitting an abstract (case) to the Indiana State Cancer Registry.

Healthcare facilities may be contacted by the state registry for clarifications (death clearance follow back) and audits (case-finding and re-abstracting audits) as part of state-mandated reporting.

How to report:

Beginning January 2026, electronic reporting of abstracted cancer cases is encouraged. See relevant policy and procedure manuals here for details.

Electronic Reporting:

E-reporting includes abstracting (filling out the required fields) and electronic submission via Web Plus (web-based application that securely collects data).

All healthcare facilities (hospitals, clinics, centers, physician offices) should report through Web Plus. Pathology laboratories can choose to report using either Web Plus or HL7 method through Public Health Information Network Messaging System (PHINMS).

1) Report via WebPlus

Note: WebPlus can be used for both abstracting and data submission. Alternatively, abstracting can be done in other software and ready files be submitted in WebPlus.

1. Set up access. Contact ISCR at cancerregistry@health.in.gov to request WebPlus login credentials.

2. Onboard your reporting staff by learning from tutorials and resources from ISCR:

  • Pre-recorded webinar on the WebPlus reporting process available here. Access to this resource is free and requires registering as a new user. Under the category "Web Plus Training", select the "Non-Hospital Web Plus Training" from the red tab. Below is a screenshot of the course uploaded on 7/14/2025:

Graphical user interface, application, Word AI-generated content may be incorrect.

  • Review other resources from here (under “Non-hospitals” tab), such as:
    • WebPlus Onboarding FAQ
  • Staff needs to learn how to abstract cases as well as how to submit abstracted cases.

3. Test E-reporting by abstracting and submitting cases. Reach out to cancerregistry@health.in.gov with questions. Routinely report electronically.

2) Report via HL7 (applicable to Pathology Laboratories):

If HL7 capability is embedded into your current health information software (ask your IT vendor), cancer cases can be exported from health records in HL7 format without having to abstract them. HL7 format cases are uploaded to WebPlus portal as a “Non-NAACCR” file.

For specific information, see IDOH_NonHospitalManual-1.1.2025v2.pdf (Section IX on pages 9-13) for required data fields.

Contact your IT software vendor to export reportable cancer information.

Contact ISCR at cancerregistry@health.in.gov and request WebPlus login credentials. WebPlus will be used to submit files to ISCR.

3) To outsource cancer reporting

If your organization chooses to hire a vendor for cancer case abstracting and reporting, here is a list of cancer reporting external resources that provide such services. Indiana Department of Health does not endorse any of the listed companies. Information is provided to assist with state-mandated cancer reporting timeliness.

Do you need help reporting cancer cases?

Indiana regulations require health care providers to report cancer cases to the Indiana State Cancer Registry (ISCR). Electronic reporting includes abstracting and electronic submission. Below are companies that may provide oncology data management services (abstracting, casefinding, e-reporting), listed in alphabetical order (not endorsed by ISCR):

  • Harmony Healthcare. Call: (813) 369-5159. Website. Weblink to request contact. Brochure about cancer registry services.
  • HIMpros. Healthcare staffing experience, complemented by registry solutions. Call: +1 (813) 798-2133. Website. Weblink for contact form. Another form.
  • GeBBS Healthcare Solutions. In 2023 acquired Medical Records Associates (MRA), which provided cancer registry and coding services since 1986. Call: (888) 539-4282. Email: info@gebbs.com. Weblink to schedule a consult.
  • Medovent Solutions. Specialize in revenue cycle consulting and staffing, as well as oncology data management. Call: (727) 203-5439. Weblink to schedule a consult.
  • Omega Healthcare. In 2021 acquired Himagine Solutions. Provides medical coding, billing and other health information management solutions, as well as registry data management. Email: onnect@omegahms.com. Call: (561) 473-1711. Weblink to submit a request for further contact.
  • QCentrix. QCentrix is a contractor that serves many hospitals in Indiana with a notable presence nationwide. Call: (603) 294-1145. Email: info@q-centrix.com. Website.
  • R.A.M. HCG. R.A.M. HCG has been supporting Oncology Data Management teams for over 20 years from backlog clean-up and concurrent abstraction to accreditation services. Call a dedicated account manager Alec Hamilton at: (937) 965-0198. Email: ahamilton@ramhcg.com. Website
  • RCM healthcare. Provides business and technology solutions for operational performance. 50+ years in health care. Call: (877) 611-5027. Weblink to Request Service.
  • Registry Partners. Registry Partners is a national provider of data abstraction, registry management, mentoring, and consulting services with a respected presence nationwide, including work with ISCR. Call: (336)226-3359. Email: info@registrypartners.com. Website
  • RMCDS. Provider of RMCDS cancer data management software, University of Utah’s RMCDS unit also provides abstracting and reporting services.  Email: rmcds@utah.edu. Call: (801) 581-4307. Fax (801) 581-5704. Weblink to contact.
  • Savista. In 2025, acquired ONCO Services, expanding cancer registry service capabilities and becoming “the largest employer of Oncology Data Specialists (ODS-Cs) in the US”. Also offers registry abstractor training program. Weblink to schedule a consult. Brochure on caner registry services.

The Indiana State Cancer Registry has data available through year 2022 which can be found within national cancer databases. Indiana cancer data submitted to CDC in November 2024 has met National Data Quality Standards for data publication in U.S. Cancer Statistics data products, and Indiana was awarded “Registry of Surveillance” status by CDC in May 2025:

  • Click here for Policy and Procedure Manual
  • Click here to read the Indiana State Cancer Registry’s official letter to all cancer case reporting facilities regarding the switch to electronic reporting effective January 1, 2026

Click below to ensure your contact information is up to date with Indiana State Cancer Registry. Provided contact information will be used to help onboard your organization with E-Reporting, for updates on mandatory cancer case reporting, training opportunities, and other official communications.

Click below to receive the latest Indiana State Cancer Registry E-Newsletter updated straight in your inbox.