Claims and Invoicing
- Foster Care
- Licensed Foster Parent Resources
- Current: Claims and Invoicing
Payments are made to licensed foster parents for services and allowances provided to DCS foster children during placement. Resource parents are able to submit claims for reimbursement electronically through KidTraks (DCS' referral and financial system).
Requirements for Reimbursement
All resource parents need to fill out an Automated Direct Deposit Authorization Agreement (SF47551) and W-9 Request for Taxpayer Identification Number and Certification in order to receive reimbursement from the state. Additional information on completing the W-9 may be found on the W-9 and Direct Deposit Form Instructions and W-9 and Direct Deposit Form Q & A.
For specific information on how to submit a claim form or to resolve errors check out Guidance for Foster Parents on Common Errors on Claims/Invoices or contact your RFCS.
Per Diem Information
Check out KidTraks Per Diem instructions on how to submit electronic claims for per diem invoices.
Travel Reimbursement Information
Check out the Foster Parent Travel Invoice Instructions on how to submit a travel invoice and use the Foster Parent Travel Invoice form.
Education Fees
Resource parents should not pay for school textbooks or related fees. Please review the Letter on School Textbook and Related Fees form for more information.
Instructions for Claiming Allowances
Attach all receipts in order to receive reimbursement for the personal allowance, special occasion allowance, initial clothing allotment, etc.
e-Invoicing Information
Resource parents are able to submit claims for reimbursement electronically through KidTraks. To be able to submit claims electronically, you must be an approved KidTraks user. To become approved, please complete the KidTraks Vendor Portal User Agreement. Submit the completed form to your Regional Foster Care Specialist (RFCS). Once you have received your login information, you will be able to sign in to KidTraks. Click here for the KidTraks Overview Training.
Paper Invoicing Information
Resource parents are also able to submit claims for reimbursement through paper invoices. Follow the Resource Parent Paper Invoicing Guidelines and use the Standard Invoice - Claim for Support of Children (Excel format) State Form 28808/DCS0327 to complete a paper invoice.
