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State Records Management

The Indiana Archives and Records Administration's State Records Management program works with state agencies to develop and update records retention schedules that balance the storage needs of the government office with state/federal retention requirements, as well as the need for preservation of documents with permanent historical value.

Do you have questions about managing the records your agency produces or stores? Send us an email at rmd@iara.in.gov. We are a hands-on team and ready to help Indiana's State agencies with their records and are available for consultation - in-person and virtually!

State Records Management Guidance and Policies

20-01: Electronic Records Retention and Disposition
Purpose: To ensure electronic records are retained in a trustworthy, accessible, and appropriate manner.

20-02: Electronic Records Technical Standards
Purpose: To establish consistent standards for the creation and maintenance of public electronic records.

22-01: Retention, Disposition, and Archival Responsibilities for State Staff Electronic Mailboxes
Purpose: To ensure that email composed, sent received and stored via the State of Indiana’s electronic mail system are retained in accordance with Records Retention Schedules approved by the Oversight Committee on Public Records.

State Records Management Handbook - a one stop shop for all your needs. Learn how to send records to the Records Center, how to update your retention schedule, and how to transfer electronic records to the Indiana State Archives!

State Retention Schedules -  find active retention schedules for State agencies here.

Electronic Records Program - everything you need to know to help your agency manage electronic records.

Responsible Records Destruction for State Agencies and County/Local Offices - learn how to responsibly destroy records.

Agency Records Coordinators - a list of Records Coordinators for all State agencies