Indiana Supreme Court
                  Division of State Court Administration 
Request to Post Court Information on the Internet under Trial Rule 77(K) – Initial Request

You must complete this form prior to posting court information on the Internet.

Important Notes: A vendor who accesses court information under this request must execute a Bulk Data User Agreement with the Indiana Office of Court Services (IOCS) Rule 9 before this request may be approved and before any court information may be released to that vendor.

If a vendor is used, IOCS will not approve any request that is not accompanied by a copy of the agreement between the clerk and the vendor, which agreement must include provisions requiring the vendor to report any breaches of security and/or any unauthorized release of confidential information bi-annually, and providing for an annual audit, at vendor expense, of revenues generated by the contract.

For questions related to this form, please contact Jeffrey S. Wiese.  All materials should be submitted to the Indiana Office of Court Services, Attn: Richard T. Payne, 251 North Illinois Street, Suite 800, Indianapolis, IN 46204, or by fax to (317) 233-6586.

County: ____________________________   Date of Request: ____ / ____/_____		
Clerk: ______________________________	Vendor* (if any): __________________
								    *See Important Notes above

Requestor Name: _____________________	Phone Number (___)_______________
Requestor E-Mail Address: ________________@_______________________________
Requestor Address: 	________________________________________________________
	________________________________________________________ 
	________________________________________________________

Requestor Office/Position/Title: _________________________

Section 1- For New Postings:

Pursuant to Trial Rule 77(K), I, ______________________________________, Clerk of ___________________ County, with the consent of a majority of the judges of courts of record in the county request to post electronic court information on the Internet as set out below. 

A.  Proposed start date for posting electronic information: _______ / ________ / _______

B.  Name of Vendor (if any):  	

C.  List specific costs associated with the posting of information electronically, e.g.,
      Internet access, technology costs. (please list with dollar amounts, add additional lines
      or pages if necessary):     
Costs                    						Amount 
_________________________________________		$________________
_________________________________________		$________________
_________________________________________		$________________

D.  List the responsible party for each of these costs, e.g., County Commissioners, vendor
      reimbursement:  ________________________________________________________________________________________________________________________________________________

E.  Will Internet access to records be available at all times?    yes         no

F.  If Internet access is available only during particular hours, list hours here __________ 

G.  Please provide the following details for any and all revenues expected to be generated
      from the posting of court records to the Internet:	

     1.  Fund/account revenues will be deposited to: ___________________________	
     2.  Did your Court comply with Admin.R. 9(E), if applicable?     yes         no
     3.  Expected revenues for first year: $ ___________________

H.  Who will be able to access the electronic information? (Check those that apply)

     1.   General public (i.e. no subscribers, all users have same access)

     2.   Subscribers/registered users only (i.e. no general public access, all users must
                be registered)   

     3.   Both subscribers/registered users and general public (i.e. more information
                available to registered users, but some information available to general public
                access)  

     4.   Other (please describe access): 
______________________________________________________________________________________________________________________________

I.  Will your system require users to subscribe or register?      Yes      No     
     If no, skip to Question J.   If yes, please attach the subscriber agreement to this
     document, and answer the following questions:    

      1. Is there a cost for subscription?   Yes    No    If yes, how much? $__________ 
      2. What information may a subscriber obtain electronically?     _________________
           __________________________________________________________________
           __________________________________________________________________
      3.  Is there an additional cost for subscribers to access specific records?  
           Yes   No    If yes, how much is the cost to subscribers?  $___________ and
          how is it assessed (per record, per search, etc.)?  ___________________________
          __________________________________________________________________
          __________________________________________________________________ 

J.  Can the general public access specific case records?     Yes      No   
      1.  What information may the general public obtain electronically? ______________
          ___________________________________________________________________
          ___________________________________________________________________
      2. Is there an additional cost for the general public to access specific records?
           Yes      No     If yes, how much is the cost to the general public? $________
         and how is it assessed (per record, per search, etc.)? _________________________
         ___________________________________________________________________
         ___________________________________________________________________

K.  How will the clerk/court monitor subscriber/vendor relations? Who is responsible for
      audits and oversight and how often are audits reported to the courts?   ________________________________________________________________________________________________________________________________________________________________________________________________________________________

L.  What means will be used to terminate access if a subscriber or vendor misuses or
       violates the agreement, who will implement the termination, are there other
       consequences besides termination of access (list any), and are there any safeguards in
       place to prevent misuse of the system?     	
________________________________________________________________________________________________________________________________________________________________________________________________________________________

M. What information do you plan to include on your site? (Choose all that apply)

General Public Access	Subscriber Only Access		
		Courthouse Information (driving directions, parking, etc.)	
		Court Information (address, phone numbers, general hours, etc.)	
		Judge Information (biographical, jurisdiction, etc.)	
		Index	
		CCS	
		RJO	
		Court Calendar	
		Printable Forms	
		Self-Help Information	
		Other (please describe below)	

If you selected “other”, please describe: 	

N.  How often will the site be updated and by what means (vendor or court/county staff)? 

O.  In addition to confidential information under Administrative Rule 9, is there
      particular information that will be redacted or that will not otherwise be available to
      the general public?     Yes         No        
Describe: 	

P.  In addition to confidential information under Administrative Rule 9, is there
     particular information that will be redacted or that will not otherwise be available to
     subscribers?    Yes         No  
Describe: 		

Q. Is the court’s case management system web-based or will the information be
     transferred to a vendor’s server?  
Please explain: 	

R. Please describe, in detail, what kind of security process will be used to safeguard court
     information that is posted to the Internet, as well as the court information/case
     management system on the court’s own server, e.g., firewall, redundant back up:  

S.  Please provide details on your plan and/or procedure for updating the site, including
     the individual(s) responsible for checking information posted to the Internet, how
     frequently the information is reviewed, and how often updates to the web site are
     reported to the courts for approval of the updates:  	

	

Section 2 – Required For All Requests

ATTACHMENTS:  Please attach the following to this request:
1.  Copy of the Consent of the Judges for posting the records under Trial Rule
     77(K).
2.  Copy of samples of web pages or screen prints.
3.  Copy of the agreement between the Court/Clerk and any outside vendor, if
     applicable. 
      4.  Copy of the letter from the Indiana Office of Court Services approving 
           Vendor to receive bulk data distribution, if a Vendor is used to access court  
           information under this request.  
5.  Copy of any documentation with respect to compliance with the State Board of
     Accounts and the revenue accounting methods, if applicable. 
6.  Copy of any subscriber agreements provided by the Court or Vendor, if
     applicable. 
7.  Document Submission Checklist (Attach to the front of your request.)

      I hereby certify that the abovementioned information is accurate and complete, and that all information will be posted in compliance with Trial Rule 77(K) and Administrative Rule 9.  

Requestor’s Name (Please Print)           Requestor’s Title

	    __________________________________	
Requestor’s Signature                             Date