Electronic Tax Warrants
Counties Deployed: Allen, Bartholomew, Benton, Blackford, Boone, Carroll, Cass, Clark, Crawford, Dearborn, Dekalb, Delaware, Elkhart, Fayette, Floyd, Fountain, Franklin, Fulton, Gibson, Grant, Greene, Hamilton, Hancock, Harrison, Hendricks, Henry, Howard, Huntington, Jackson, Jasper, Jay, Jennings, Johnson, Knox, Lake, LaPorte, Lawrence, Madison, Marion, Marshall, Montgomery, Monroe, Morgan, Newton, Noble, Ohio, Orange, Owen, Parke, Perry, Porter, Posey, Pulaski, Randolph, Ripley, Rush, St. Joseph, Scott, Shelby, Starke, Steuben, Tippecanoe, Tipton, Union, Vanderburgh, Vermillion, Vigo, Warren, Washington, Wayne, White and Whitley.
Court Technology and the state Department of Revenue (DOR) have collaborated to create a Tax Warrant interface that will allow Clerks of the Circuit Court to seamlessly process Tax Warrants electronically, reducing manual data entry, making public records easily searchable and providing accurate records in a more timely manner.
The e-Tax Warrant application will be made available to counties at no cost. Some counties, that have been using a third party program, have migrated their tax warrant data to the e-Tax Warrant application to reduce costs.
Almost one third of Indiana counties were processing tax warrants manually when this project started. That process begins when the DOR mails tax warrants to Clerks who hand write the information in a Judgment Book and mail back filing information to the DOR. The DOR also sends the Clerk a check for $3.00 for each tax warrant filed. When the tax is paid, a Satisfaction of Lien is mailed to the Clerk who then has to look up the old tax warrant in the Judgment Book and record the Satisfaction.
How It Works
Using the e-Tax Warrant application, the DOR provides an electronic file with tax warrants to be processed by Circuit Court Clerks. INcite picks up the file and creates an electronic Judgment Book record of the filing. The filing information is then sent back to the DOR electronically so staff there can send the $3 per filing payment to the Clerks. This is much faster and Clerks can easily reconcile payments with outstanding filings. When the taxes are received by DOR, the satisfaction is electronically recorded against the original judgment.
Benefits of e-Tax Warrants
Eliminates manual data entry, saving significant time for Clerks.
- Timely filing and elimination of “snail mail” means time and money saved by Clerks and DOR.
- Satisfactions are processed immediately upon receipt making records more accurate and up to date.
- Public access to e-tax warrants made available through INcite
- Tax Warrant application is given to counties free of charge.
e-Tax Warrant Search Services
The Division of State Court Administration and Clerks of the Circuit Court have collaborated to make available tax warrant information through enhanced access to the INcite Tax Warrant Application. This service makes records easily searchable through a secure extranet. Access to the Electronic Tax Warrant e-Search Service can be obtained through an enhanced service offered by the Division. Subscribers may choose from three different levels of access.
For more information, contact LaJuan Epperson at firstname.lastname@example.org, 317.234.2870 or (toll free) 888.275.5822.