Congratulations to Paul Slaven! You are our February DELTA User of the Month.
Thank you for taking it upon yourself to develop a training PowerPoint to assist Case Management Staff with Classification Designations. Not only that, but you also hosted a meeting afterwards with all Case Management Staff and instructed them further on it. Participants found your session very educational and informative! Thank you, Paul for all you are doing, we appreciate it!
DELTA Vision
The DELTA system simplifies our business processes, empowers IDOC staff with the information and tools they need, and enables the effectiveness of our correction programs and services to help IDOC be a modern and trusted resource to offenders and the communities we serve while "changing lives from the inside out"
A Quick Look at What You Need to Know
As we have for the past several months, we have included as much information as possible regarding the latest improvements in DELTA, upcoming development & features, and key announcements. We recognize that there continues to be a lot of information and have condensed it to recent critical improvements and bug fixes. We have organized the various information below by module to make sure it easy to find the updates that are most important to you.
If you have other suggestions about how to improve our communications or have any questions, please reach out to us at ProjectDELTA@idoc.in.gov.
- Critical Improvements
Parole
- A Print button has been added to the Parole Violation Record Vote screen and will be enabled, once the screen is saved
Parole Board
- A Print button has been added to the Parole Board Record Vote screen and will be enabled, once the screen is saved
- On the Parole Board Action screen for adult offenders, a Print button has been added. The printout also includes data from the Transmittal screen. Printing will be enabled once the screen is submitted
- A Print button has been added to the Parole Board Action screen for juvenile offenders. The printout will also include data from the transmittal screen.
Classification
- For classifications that do not involve an interfacility transfer, the Caseworker and Classification Supervisor dropdown for “Agree with the Recommendation” has been updated to include ‘Not Recommend’ as an option. The Warden dropdown has been updated to contain ‘Deny’ and ‘Approve’
- For classifications that do involve an interfacility transfer, the Caseworker, Classification Supervisor, and Warden dropdown for “Agree with the Recommendation” has been updated to include ‘Not Recommend’ as an option. The Central Office Classification Analyst dropdown has been updated to contain ‘Deny’ and ‘Approve’
- DELTA has been updated to apply the Behavior Modification Plans to Department Wide Administrative Restrictive Housing reviews. The Behavior Modification Plans will no longer be applied to the Department Wide Disciplinary Restrictive Housing
- The Transfer Action dropdown has been made a required field on the Classification Designation
- Reclassifications and/or annual reviews has the dropdown values for the Severity of Prior Offense include 1-5
- The Facility Recommendation dropdown on the Classification Designation includes all active facilities for the last level of approval
- The Medical and Behavioral Health screen has been updated to only display updated records to the Medical, Behavioral Health, and Disabilities codes
Sentencing
- A field, on the Arrest & Escape History screen, under the Current Commitments panel, has been added, titled Age at First Conviction.
- The Remaining Time calculation in DELTA has been updated when there is a change to the Original or Updated EPRD as of Received at Permanent Facility for new offenders
- The Remaining Time calculation in DELTA has been updated when there is a change to the Original or Updated EPRD as of Received at Permanent Facility for Probation and CCV
- The calculation for Individual ACTs has been updated to “EPRD as of Received at Permanent Housing Facility Date,” when checking if an offender is greater than or less that 6 years to their EPRD.
- The calculation for Probation / CCV ACT calculations has been updated to “EPRD as of Received at Permanent Housing Facility Date,” when checking if an offender is greater than or less that 6 years to their EPRD
- For offenders on a new violation or episode, the source location for determining if the EPRD has been changed from the banner to the updated EPRD as of Received at Permanent Housing Facility date on the Legal Summary. The calculation has been updated
- For offenders returning after a probation or CCV violation, the source location for determining if the EPRD has moved from the banner to the updated EPRD as of Received at Permanent Housing Facility date on the Legal Summary
CPCT
- The calculation, in DELTA, for identifying an offender’s first CPCT review date if the offender is 6 years or more from their EPRD has been updated
- Case Management
- An Action Queue has been added for the Caseworker, if there is an update to the Classification Designation. The Action Queue will trigger if there is a change to the offender’s medical, disability, or behavioral health codes. The Action Queue item will drop off once the Caseworker submits their portion of the Classification Designation
- The ability to edit finalized Classification Designationshas been removed. Once a Classification is finalized, all edit buttons on the scoring instrument will now be inactive
Conduct
- The previous non-discretionary level 1 definitions has been updated. Changes will be made to Time Restriction, Curr IDOC Restrict – Criteria, Curr IDOC Restrict – Escape, and Felony Detainer
- The system has been updated to grant the author of a Conduct screen, Conduct Admin, Legal User, and Litigation Liaison the ability to edit the screen after the report is submitted. Additionally, the Hearing Officer can now update the Appeal Form on the Appeal at Facility screen after the appeal is saved. The Warden can now edit the Appeal at Facility screen when the status is closed or pending appeal at facility. Finally, DOC legal can now edit the appeal at central office or federal court report when the status is closed or pending appeal
Movement
- A dropdown to the External Movements screen has been added to select the offender as an adult or juvenile if the offender is under 21 years old and has a previous episode. The system will display the popup if the offender is less than or equal to 21
PREA
- PREA has been updated to remove the PREA – Aggressor from the non-discretionary override reasons. In addition, PREA abusers are no longer eligible, in the system, for security level 1
- The PREA Annual Screening Action Queue has been updated to only trigger if a PREA Assessment has not been completed within the past 90 days
Intake
- The Intake Facility Report now includes the Cell-House Range and Bed Assignments
Programs and Work
- On the Assign Offender screen, users can now select and/or update a start date for jobs and programs. A popup to select the date will appear after the ‘Select’ button in the Offender Details grid is clicked on the Assign Offender screen
- Bug Updates in DELTA
Conduct
- The issue, preventing users from saving the Hearing Report with only Postponement details has been updated
Grievance
- The issue where duplicative grievances are being displayed for an offender has been updated. In addition, the continuance options has also been updated to allow users to save and submit rather than delete
Parole
- The issue where offender’s drug history results are not being removed after selecting the “Remove” button on the Drug Screening History screen has been updated
- The issue where Parole offenders are missing the Completed Release Date in the FSSA Weekly Incarcerated and Release file has been updated
- System Speed
The DELTA team, IT team, and our vendor partners have continued to investigate and make updates to further address system slowness. They have partnered closely with the previously announced, Latency Working Group, which is a group comprised of approximately 10 individuals from each Facility and Parole District, to identify additional issues.
We are delighted to announce that all issues have been addressed at this point, with the exception of Classification. Our team is continuing to work through outstanding fixes for Classification and will share an update once more information is available.
As a friendly reminder, if you are continuing to experience system slowness issues, please submit a Troubleshooting ticket HERE. When submitting, please include as much information, screenshots, and additional content as possible to help our teams review the issue(s).
Thank you for your understanding and patience as we have worked through these issues. If you have any questions, please don’t hesitate to reach out to me or the DELTA Mailbox, at ProjectDELTA@idoc.in.gov.
- Action Queue Update
The DELTA team, IT team, and our vendor partners continue to dedicate large amounts of time to the Action Queue issues that have been reported. Our teams are meeting regularly with Module Owners and Module Delegates to perform detailed Action Queue reviews and going item-by-item. The team is continuing to investigate and is in the process of finalizing the approach to removing the Action Queue items that are causing issues.
The primary issues, that the team is reviewing, are:
- Reports that completed Action Queue items are not being removed from the Action Queue, leading to a long list of items that are clogging up the queue
- Reports that Action Queue items are being assigned to the incorrect system roles. In turn, this is resulting in staff not being alerted to actions that are needed
We recognize that this can be challenging, and we want to assure you that our team is working diligently to address these issues. We appreciate your continued patience and understanding as we finalize a solution. We will continue to provide updates as they become available.