HO WARD COUNTY COUNCIL REGULAR AND 2004 BUDGET MEETING
–AUGUST 26TH, 27TH, 28TH AND
The
Agenda for the Four Session Meeting proceeded as follows:
A
Regular Council Meeting was held, and the 2004 Budget Sessions began on
An
approximate one and one half hour lunch recess was called at each day meeting
held.
* * * * * * * * * * *
SESSION
1 –
The
Howard County Council met for a Regular Session and the first of the 2004
Budget Sessions on
The
Meeting was called to order by Sheriff Marshall Talbert. President Richard Miller presided over all
sessions of this meeting (August 26th, 27th, 28th
and September 9th). The
minutes of the
IN THE MATTER OF COUNCIL OPENING
COMMENTS:
President
Miller officially opened the Public Hearing regarding Howard County Budgets for
Year 2004. He asked the Auditor to read the
County General Fund revenues expected in 2004 and also the total General Fund
Budget Requests for 2004. They were
noted as follows:
HOWARD COUNTY 2004 GENERAL FUND FIGURES
Estimated
Miscellaneous Revenue $ 7,650,083
Estimated
Property Tax Revenue $11,000,000
Total
Estimated Revenue $18,650,083
Total Original
Budget Requests $23,456,666
No
comments in regard to the proposed budgets were heard from the public.
Also, as per inquiry by President Miller, there were no specific comments made
by any of the Council Members.
The normal business was conducted as
follows:
IN THE MATTER OF ORDINANCE NO.
2003-HCC-35 -- ADDITIONAL APPROPRIATIONS:
Ordinance
No. 2003-HCC-35 was read in full for the first time by
APPROPRIATION ADDITIONS
REQUESTED:
REQUESTED: APPROVED:
001
005 HOWARD
COUNTY SHERIFF’S DEPARTMENT:
3263 Medical & Hospital
Services $ 75,000.00 $ 75,000.00
Sheriff
Marshall Talbert stated that the money appropriated for the 2003 budget for Medical
& Hospital Services has been depleted because there was not enough money appropriated to carry
the fund to the end of the calendar year.
The County spent approximately $150,000.00 during 2002 but only received
$75,000.00 in appropriations for the year-2003.
There have been several serious injuries at the jail and medical costs
have increased. The additional
appropriation is necessary to carry the Sheriff’s Department through to the end
of the 2003-year.
Mr. Papacek commented this
situation is a classic example of a mandated expense that the County does not
have any control over. Mr. Papacek made
a motion to appropriate $75,000.00 to Line Item 3263 as requested. Mr. Shearer seconded the motion, and it
carried.
009 HOWARD
COUNTY CORONER’S OFFICE:
3123 Ambulance Transport $ 1,000.00 $ 1,000.00
Howard County Coroner Brad Bray said
EMA charges $50.00 for each occurrence of transporting bodies. It is not possible to determine how many transports
will be necessary when composing the
annual budget; however, this fund seems to diminish around the same time
each year.
A motion was made by Mr. Papacek, seconded by Mr.
Singer, and carried to appropriate $1,000.00 to Line Item 3123 Ambulance
Transport in the Coroner’s Budget.
018 HOWARD
COUNTY MAINTENANCE DEPARTMENT:
1116 Overtime
$ 1,403.64 $ 1,403.64
Earlier
in the day Mr. Papacek spoke with Maintenance Superintendent Tom Harrison
regarding this request. The operation reimbursement
money paid by various groups who use the Courthouse and grounds for a requested
specific purpose is put into the General Fund.
Mr. Harrison asked that that reimbursed money be appropriated into the
Overtime Fund, since paying personnel to be present is the primary
consideration and cost.
Mr.
Singer made a motion to allow $1,403.64 into Line Item 1116 in Account
018. Seconded by Mr. Ortman, the motion
carried.
Total Howard County General Fund $
77,403.64 $ 77,403.64
006
33714 B-29 -- CR 560W 120S $ 1,000.00 $ 1,000.00
County Highway Superintendent Ted Cain stated that
Bridge No. 29, located at 560 West 120 South near Sugar Mill
Subdivision, was
badly damaged by the recent flooding.
Since the bridge needed to be closed for repairs, Mr. Cain decided to
proceed with replacing the deck and concrete that was needed prior to the
flood. The cost of the
work is approximately $30,000.00 plus an additional $20,000.00 resulting from
the flood. In view of the County’s
financial issues, Mr. Cain plans to request only an additional $1,000 from the
Council and transfer money from projects that will not get completed this year
to supplement the cost.
Mr. Shearer made a motion,
second by Mr. Singer, to appropriate $1,000.00 in Account 006 to Line Item
33714 as presented. The motion carried
011
IN THE MATTER OF RESOLUTION NO. 2003-HCC-14 --
TRANSFERS:
Resolution
No. 2003-HCC-14 addressing requested transfers was presented and read in full
for Council information and review. The
following actions were taken:
TRANSFERS: AMOUNT:
001
003 HOWARD COUNTY TREASURER’S OFFICE:
1114 Job Share 1115
Part-time $ 3,000.00 $ 3,000.00
Howard
County Treasurer Ann Wells explained that job share pay is calculated at a
salary and a half divided by three (3) people.
The positions do not include any benefits or insurance. Mrs. Wells proposes to transfer $3,000.00
from Job Share to Part-time in order to take care of the fall property tax
settlement.
Mr. Singer made a motion to approve the transfer of $3,000.00 from Line Item 1114 Job Share to Line Item 1115 Part-time. Mr. Ellison seconded the motion, and it carried.
018 HOWARD COUNTY MAINTENANCE DEPARTMENT:
3220 Utilities
2330 Institutional $ 3,500.00 $ 3,500.00
Maintenance
Superintendent Tom Harrison had spoken to Mr. Papacek regarding this
transfer. The Institutional account is
depleted therefore Mr. Harrison proposes to transfer $3,500.00 from Utilities
to purchase supplies.
Mr.
Papacek made a motion to approve the transfer $3,500.00 from Line Item 3220 to
Line Item 2330 as requested. Seconded by
Mr. Singer, the motion carried.
020 HOWARD HAVEN HOME:
1111 Superintendent
1117 Part-time $
8,000.00 $ 8,000.00
1114 Housekeeper/Cook 1118 Overtime $ 3,000.00 $ 3,000.00
1114 Housekeeper/Cook 1111.01 Co-Managers $ 8,500.00 $ 8,500.00
1115 Labor/Maintenance 1111.01 Co Managers $ 8,500.00 $ 8,500.00
Interim Co-Managers Joyce Colburn and Deborah France
represented the transfer requests. Ms.
Colburn said another part-time person has been hired and asked to transfer
$8,000.00 from Line Item 1111 to 1117 Part-time. She stated that a lot of responsibility goes
along with the position and requested approval to increase the part-time pay
from $6.00 to $7.00 per hour.
Regarding the
transfer request from Line Item 1114 to 1118, Ms. Colburn and Ms. France
advised they needed to work occasional overtime hours. Both women have been carrying out their
former duties simultaneously while managing the facility. They are trying to reduce the number of
overtime hours worked each week as they become more familiar and understand the
responsibilities of their new positions.
The remaining transfers into Line Item 1111.01 will be used to pay their
newly appointed positions as Interim Co-Managers.
Mr. Papacek made a motion to approve the transfers
in the line items listed above. Mr.
Stout seconded the motion, which carried.
Mr. Stout made a motion to make the salary retroactive
to
A motion to increase the part-time hourly pay from
$6.00 to $7.00 in Account 1117 was made by Mr. Papacek. The motion was seconded by Mr. Stout. As a point of order, Mr. Miller asked the
Co-Managers if there was enough money for the increase in part-time pay. Ms. Colburn and Ms. France confirmed that
there was enough money. The vote
unanimously carried.
IN THE MATTER OF AMENDED SALARY ORDINANCE NO. 2002-HCC-36 – AMENDING
THE SALARY ORDINANCE FOR 2003:
After
the reading of Amended Salary Ordinance No. 2003-HCC-36, a motion was made by
Mr. Papacek, seconded by Mr. Singer, and carried to approve the Ordinance as
read.
POSITION/NUMBER/SALARY REQUEST: APPROVED: YTD:
001
003 HOWARD COUNTY TREASURER’S OFFICE:
1114 Job Share (3)
$40,950.00 -$ 3,000.00 -$ 3,000.00 $37,950.00
1115 Part-time $9,000.00 +$
3,000.00 +$ 3,000.00 $12,000.00
018 HOWARD COUNTY MAINTENANCE DEPARTMENT:
1116 Overtime $8,500 +$900.00=$9,400.00 +$
1,403.64 +$ 1,403.64 $10,803.64
020 HOWARD HAVEN HOME:
1111 Superintendent
1@$28,320.00 -$ 8,000.00 -$ 8,000.00 $20,320.00
1111.01 Co-Managers
New 2@$22,500 ea. (Effec.
1114 Housekeeper/Cook 2@$21,201.00=$42,402.00 -$ 11,500.00 -$
11,500.00 $30,902.00
1115 Labor/Maintenance 1@$20,031.00 -$ 8,500.00 -$ 8,500.00 $11,531.00
1117 Part-time
$4,000.00 +$ 8,000.00 +$ 8,000.00 $12,000.00
1118 Overtime $6,000.00 +$ 3,000.00 +$ 3,000.00 $ 9,000.00
1116 Part-time $
4,500.00 +$ 5,000.00 +$ 5,000.00 $
9,500.00
IN THE MATTER OF HOWARD HAVEN HOME ISSUES:
Interim Co-Managers Joyce Colburn and Deborah France
presented an update regarding the events at Howard Haven:
○
Resident Status: Within the next four weeks the facility
will house at least eleven (11) residents.
Ms. Colburn and Ms. France anticipate the facility to house a maximum of
twenty (20) residents by the end of the 2003 calendar year and to have put together
a waiting list for future applicants.
IN THE MATTER OF
Due to the fact that Extension Educator and Director Susan Neher would not be available on the 27th or 28th to present her 2004 budget requests, the Council took the time to hear her presentation tonight. All other Department Heads and Elected Officials will speak to the Council in regard to their 2004 requests during the next two hearing days.
IN THE MATTER
OF PERSONNEL ADMINISTRATOR ISSUES – VOLUNTARY PRE-TAX CONTRIBUTIONS:
There
being no further business to come before the Council at this time, at
* * * * * * * * * * * * *
RECONVENE -- AUGUST 27th, 2003
The meeting was re-opened by
President Miller at
The following Office Holders
and Department Heads made appearance at the times scheduled to present detailed
justification of their budget requests for 2004:
Time Account Office/Department Representative
Joyce Colburn
144 Recorder
Perpetuation Fund “
Reassessment “
001-016 Election Board “
Darlene
Elliott
(Break for lunch—)
001-027, 150, 500 Civic Center, EDIT Paul
Raver
108
Plat Book Fund, 046 Electronic Date Fund
“
(Recessed at approximately
* * * * * * * * * * * *
SESSION 3 -- RECONVENE –
The meeting was re-opened by
President Miller at 830 a.m. There were
no remonstrators, nor was anyone present to object to the proposed 2004 Howard
County Budget.
The following Office Holders
and Department Heads made appearance at the times scheduled to present detailed
justification of their budget requests for 2004:
006-000 Cumulative
Bridge “
104-000 Juvenile Probation Donald
Travis
194-000 Project Income Juvenile “
001-030
(Break for lunch--
105-000 Adult Probation User Fees “
185-000 Drug & Alcohol “
All
Health Grants “
001-036 Title IVD “
125 IVD Incentive, 198 Law Enforcement,
“
186
PreTrial Diversion, 508 Stop Grant “
IN THE MATTER OF COUNCIL MEMBER SELECTED TO SIT ON DISASTER
RELOCATION COMMITTEE:
In order to accommodate the
work of the Howard County Disaster Preparedness Committee, another smaller group
is being established to meet, discuss and determine usable locations to which county
offices could relocate in order to conduct necessary business in the event of a
disaster which had damaged or destroyed existing operation locations. It was the consensus of the Council that Councilman
Stanley Ortman would represent the Council on the Disaster Relocation
Committee.
(Recessed at approximately
SESSION 4 -- RECONVENE
This
session in the series of sessions was called to order by President Richard
Miller. All Council members were
present, (Councilman Papacek arrived shortly after lunch), along with the
SPECIAL CONSIDERATION AND DECISIONS RECORDED PER THIS
ADOPTION HEARING:
After considerable
discussion, perusal of information, and final assessment of funds available,
the various matters of business were addressed as follows:
1. Due
to the fact that
__________________________
County
Council Minutes, August 26th, 27, 28th and Sept. 9th,
2003