HOWARD COUNTY COUNCIL REGULAR MEETING JANUARY 28TH, 2003

 

The Howard County Council met, Tuesday, January 28th, 2003, at 7:00 p.m., in Room 338 of the Howard County Administration Center.  Those present were Council President Richard Miller, Council Vice President James Papacek, and Council Members Dwight Singer, Leslie Ellison, Jeffrey Stout, and Stanley Ortman.  Also present were County Attorney Larry Murrell, Auditor Martha Lake and Personnel Administrator Wanda McKillip.  Councilman James Shearer was unable to attend this meeting.

 

The meeting was called to order and conducted by President Richard Miller. The minutes of the December 17th, 2003 Meeting, having been previously reviewed, were approved as presented on a motion made by Mr. Papacek, seconded by Mr. Stout, and carried. 

 

IN THE MATTER OF ORGANIZATION FOR 2003:

 

Councilman Singer moved to elect Councilman Richard Miller to serve as Howard County Council President for 2003 and elect Councilman James Papacek to serve as Vice President for 2003.  The motion was seconded by Mr. Ortman and carried.  In a unanimous decision by the Council Mr. Miller was elected to serve as President in 2003, and Mr. Papacek was elected to serve as Vice President.

 

IN THE MATTER OF ORDINANCE NO. 2003-HCC-01--ADDITIONAL APPROPRIATIONS

 

Ordinance No. 2003-HCC-01 was read in full for the first time by Auditor Martha Lake, and read in full for the second time by President Richard Miller.  Ordinance No. 2003-HCC-01 was presented and acted upon as follows:

 

APPROPRIATION ADDITIONS REQUESTED:

REQUESTED:                      APPROVED:       

001         HOWARD COUNTY GENERAL FUND: 

005          HOWARD COUNTY SHERIFF’S DEPARTMENT:                       (2003 Budget Correction)
1119-10   Jail Sergeants                                                                        $    3,126.00                            $    3,126.00
1123       
County Dispatchers                                                            $  12,906.00                            $  12,906.00
1130        Jail Staff Sergeants                                                              $    4,626.00                            $    4,626.00

2330        Uniform Allowance Sheriff                                 $    2,000.00                            $    2,000.00

Total Sheriff’s Department:                                                              $  22,658.00                         $  22,658.00

 

013          HOWARD COUNTY CIRCUIT COURT:                                                         (2003 Budget Correction)

1117-06   Clerk/Juvenile                                                                       $    3,216.00                            $     3,216.00

                1122-02   Juvenile Probation Officer                                                  $    2,289.00                            $     2,289.00

Total Circuit Court:                                                                           $    5,505.00                          $    5,505.00

 

County Auditor Martha Lake explained the requests for appropriations in the 005 and 013 Funds (excluding 2330 Uniform Allowance for Sheriff, according to the new Sheriff’s contract) were brought about by some incorrect figures during budget time last year.   These figures will bring the salaries in line with what they should have been.

 

Mr. Papacek made a motion to approve the additional appropriations of $22,658.00 in Account 005 Howard County Sheriff’s Department and $5,505.00 in 013 Howard County Circuit Court as presented.  Mr. Singer seconded the motion and it carried.

 

018          HOWARD COUNTY MAINTENANCE DEPARTMENT:

1116        Overtime                                                                                $      900.00                             $       900.00

Maintenance Superintendent Thomas Harrison thanked the maintenance staff for coming into work early in the morning several different days to clear the snow from sidewalks and parking lots for the rest of the county employees.  Mr. Harrison also thanked the Sheriff for allowing trustees to help move offices within the Courthouse during the renovations.

 

Mr. Harrison explained the general contractor, Terstep Inc., agreed to pay for the maintenance staff’s overtime resulting from the Courthouse Renovation Project.  This request is to reimburse the appropriation in the Maintenance Department line item for $900.00 in overtime initially paid from line item 1116 and reimbursed by a check from Terstep, Inc.

 

Mr. Papacek made a motion to appropriate $900.00 to Line Item 1116 as requested.  Mr. Singer seconded the motion, which carried.

 

023          HOWARD COUNTY BOARD OF COMMISSIONERS:

1523.01   Health Insurance -- Sheriff                                                 $   1,560.00                             $    1,560.00
2365.01   Supplies – Emergency Planning                                        $   1,000.00                             $    1,000.00
4730        Capital Outlay – Emergency Planning                              $   1,000.00                             $    1,000.00
Total Commissioners’ Budget:                                                        $   3,560.00                           $    3,560.00

Commissioner Paul Raver confirmed that a special health insurance premium payment is part of the contract for the new Sheriff.  Also, supplies and Capital Outlay for Emergency Planning is money utilized in a program headed by Vicki Hinkle of the Personnel Administration Office for Emergency/Disaster Plans for Government Buildings.

 

Mr. Papacek made a motion to appropriate $3,560.00 to the Line Items listed above.  Mr. Stout seconded the motion and the motion carried.


033          HOWARD COUNTY SUPERIOR COURT III:
1126        Per Diem – Petit Jurors                                                        $    4,500.00                            $    4,500.00

Total General Fund:                                                                            $   37,123.00                        $  37,123.00

 

Judge Douglas Tate submitted a letter of explanation to the Council.  Howard Superior Court III only requested $500.00 at the budget hearing last year because they assumed there was over $23,000.00 in jury fees that was carried over from previous years.  Later it was discovered this money to pay jurors could not be carried over.

 

Mr. Singer made a motion to appropriate $4,500.00 to Line Item 1126 as requested.  Mr. Ortman seconded the motion, which carried.

 

010         HOWARD COUNTY HEALTH DEPARTMENT TOBACCO SETTLEMENT (Master Fund) DISTRIBUTION:

3594        Contracts/Agreements                                                        $  71,158.61                            $   71,158.61

Total Health Fund:                                                                              $  71,158.61                         $   71,158.61

Department of Health Executive Director Chris Conyers explained the Tobacco Master Settlement Fund is money from the master fund at the State level.  This request is a combination of monies from the 2001 and 2002 years.  The Health Department received $40,065.00 in 2001.  A DSL line for internet service and two laptop computers were purchased out of that fund, leaving a balance of $32,094.30.  Then in 2002, an additional $39,064.31 was received.  The balance carried over from 2001 and the additional money received in 2002 adds up to $71,158.61.

 

The money will be used to purchase ten new IDAC radios to replace the outdated models that can no longer be repaired.  In addition, $5,000.00 will be contributed toward a community assessment that looks at the health status of the community.  There are no other immediate plans or programs for the remainder of the money.  After this year the Tobacco Master Settlement Fund may no longer be available to the Health Department.

 

Mr. Papacek made a motion to appropriate $71,158.61 to Line Item 3594 Contracts/Agreements as requested.  The motion was seconded by Mr. Singer and it carried.

 

(Also see the Howard County Health Department’s requests for appropriations below

 in Account No.s 137, 506 and 514)

 

011         HOWARD COUNTY REASSESSMENT FUND: 

3216        Aerial Maps                                                                          $  74,999.00                            $   74,999.00

Total Reassessment Fund:                                                                $  74,999.00                         $   74,999.00

 

Auditor Martha Lake said the Mapping Department recently received quotes to fly new aerial photographs in conjunction with the new GIS Project.  The aerial photos will include the entire county.  The county reassessment fund will pay for the project since both the City and County contribute to the fund.  A contract was tentatively approved for approximately $70,000, but upon review, the quote did not include all of the work required.  There may need to be another additional to cover the entire cost of the aerial project.   

 

Mr. Singer made a motion to appropriate $74,999.00 to Line Item 3216 in Account 011 Howard County Reassessment Fund as requested.  Mr. Stout seconded the motion and it carried.

 

135         HOWARD COUNTY ECONOMICAL DEVELOPMENT INCOME TAX CLEARING FUND:

3120        County                                                                                   $   675,562.00                         $   675,562.00

3121        City                                                                                        $   995,023.00                         $   995,023.00
3122        Greentown                                                                             $     18,997.00                         $     18,997.00

3123        Russiaville                                                                             $     14,192.00                         $     14,192.00

3595        Mortgage                                                                              $1,696,000.00                         $ 1,696,000.00

Total EDIT Clearing Fund:                                                                $3,399,774.00                      $ 3,399,774.00

 

This request was addressed by the Auditor and identified as a housekeeping item.  The above list shows the disbursement of EDIT Tax that Howard County will receive in 2003.

 

Mr. Ortman made a motion to appropriate $3,399,774.00 in Account 135 as presented.  Mr. Singer seconded the motion and it carried.

 

137         HOWARD COUNTY HEALTH DEPARTMENT – HIV/AIDS GRANT FUND:
1111        Salary                                                                                    $  6,000.00                              $      6,000.00
1521        FICA                                                                                      $     459.00                              $         459.00
2360        Materials/Supplies                                                               $     700.00                              $         700.00

2370        HIV Testing Equipment                                                      $     788.00                              $         788.00

3212        Postage                                                                                  $     300.00                              $         300.00
3213        Registrations/Conferences                                                 $     150.00                              $         150.00
3321        Mileage                                                                                  $     215.00                              $         215.00

3253        Printing                                                                                  $     250.00                              $         250.00
Total HIV/AIDS Grant Fund:                                                            $  8,862.00                            $      8,862.00

 

Department of Health Executive Director Chris Conyers said this grant comes from the Indiana AIDS Foundation.  This fund pays for HIV Educator Jane McIntyre to provide HIV counseling on Mondays of each week; also it accommodates paying for testing supplies, literature, and postage. 

 

A motion was made by Mr. Papacek, seconded by Mr. Ortman and carried to appropriate a total of $8,862.00 to the Line Items listed above.

 

Regarding the Cumulative Capital Development Fund, Commissioner Paul Raver made the following comments:

 

·          A majority of the line items in the CCD Fund were in the budget approved by the Council in September 2002.  Since that time the Commissioners did not listen to the presentations and are not familiar with some of the details such as the requests for equipment. 

 

·          Last year a 2003 General Fund budget adjustment was made which established the Information System Department its own budget.  To insure compatibility the purchase of computers, related equipment and maintenance, he advised that computer purchases be channeled through Information Systems and paid from their budget. 

 

·          There are a few items fall under the Courthouse Renovation furniture and equipment category.

 

150         HOWARD COUNTY CUMULATIVE CAPITAL DEVELOPMENT FUND:
Referred by Council to CCD Fund at 2003 Budget Hearings:
4261        Juv. Prob. Computer Upgrade                                            $    50,000.00                          $     50,000.00
4302        Auditor – Equipment                                                           $     5,000.00                           $       5,000.00
4303        Treasurer – Equipment                                                        $     1,000.00                           $       1,000.00
4304        Recorder – Equipment                                                         $     5,000.00                           $        Tabled

4305        Sheriff – Repair Bldgs.                                                        $   15,000.00                           $     15,000.00                        

4305.02   Sheriff – Misc. Equip.                                                          $     2,000.00                           $       2,000.00

4308        Sup. Ct. II – Equipment                                                       $        500.00                           $          500.00
4313        Circuit Ct. – Office Machines                                             $     3,000.00                           $       Withdrawn

4315        Veterans Service – Furn./Equip.                                        $        700.00                           $          700.00

4318        Bldg. Supt. – Equipment                                                     $   10,000.00                           $     10,000.00

4320        County Home – Furn./Fixtures                                          $     3,000.00                           $       3,000.00
4331        Inform. Systems – Hardware/Software/Equip.                $    30,000.00                          $     30,000.00
4333        Sup. Ct. III – Computers/Equip.                                         $      1,000.00                          $       1,000.00
                                                          Sub-total                     $ 126, 200.00                       $  121,200.00

Current Requests:

4329        Emergency Management – Equip./Repair                        $      1,600.00                          $      1,600.00

4724.02   Admin. Center Elevator                                                       $       7,000.00                         $      7,000.00
4723        Courthouse Renovation                                                     $     34,000.00                         $    34,000.00

                                                                Sub-total                               $    42,600.00                       $   42,600.00
Total CCD Fund:                                                                 $   168,800.00                      $ 163,800.00       

 

Regarding Line Item 4261 Juv. Prob. Computer Upgrade:  Chief Juvenile Probation Officer Don Travis stated that the Council previously appropriated money to purchase a new server and upgrade all of the hardware.  The Quest Software that has satisfactorily served the department in the last seven years was totally rewritten.  The current request for $50,000.00 is for a major upgrade of the entire software system.

 

Mr. Travis thanked Information Systems Manager Terry Tribby and his department for his assistance in making the many improvements to the software system.  The new link between the Kinsey Youth Center and Courthouse is high-speed and has stability. 

 

Mr. Singer made a motion to appropriate $50,000.00 to Line Item 4261 as requested.  Mr. Ortman seconded the motion, which carried.

 

Regarding Line Item 4302 Auditor – Equipment:  Auditor Martha Lake said several items have been purchased with this allocation in the past, such as emergency printers, a check signer, and other small equipment. 

 

A motion was made by Mr. Papacek, seconded by Mr. Ortman and carried, to appropriate $5,000.00 to Line Item 4302 as requested.

 

Regarding Line Item 4303 Treasurer – Equipment:  Treasurer Ann Wells was unable to attend the meeting.  Auditor Martha Lake mentioned that equipment such as perforators and some non-computer items is purchased from this line item.

 

Mr. Papacek made a motion to appropriate $1,000.00 to Line Item 4303.  Seconded by Mr. Singer, the motion carried.

 

Regarding Line Item 4304 Recorder – Equipment:  Recorder Linda Koontz was unavailable for comments.  Due to the option of perpetuation funds, Mr. Papacek made a motion to table the request for $5,000.00 until further information is provided to the Council.  Mr. Singer seconded the motion, and it carried.

 

Regarding Line Item 4305 Sheriff – Repair Bldgs.:  Sheriff Marshall Talbert explained the money is used for emergency repairs such as replacing security lights, repairing garage doors, and other crucial repairs.  (Line Item 4305 was approved in conjunction with Line Item 4305.02 – see below)

               

Regarding Line Item 4305.02 Sheriff – Misc. Equip.:  Sheriff Talbert said some of the maintenance equipment at the Criminal Justice Center is in need of service or repairs.  If this request is approved, Sheriff Talbert will work with Maintenance Superintendent Tom Harrison to upgrade some of the housekeeping equipment.

 

Mr. Papacek made a motion to allow $15,000.00 to Line Item 4305 and $2,000.00 to Line Item 4305.02.  Mr. Stout seconded the motion, which carried.

 

Regarding Line Item 4308 Sup. Ct. II – Equipment:  Mr. Papacek made a motion to approve $500.00 in Line Item 4308, seconded by Mr. Singer the motion carried.

 

Regarding Line Item 4313 Circuit Ct. – Office Machines:  Chief Juvenile Probation Officer Don Travis was able to find grant money and move some computer equipment around from the Kinsey Youth Center and withdrew this request.

 

Mr. Papacek made a motion to accept a withdrawal of the request for $3,000.00 in Line Item 4313.  Mr. Ortman seconded the motion and the motion carried.

 

Regarding Line Item 4315 Veterans Service – Furn./Equip.:  Veterans Service Officer William Allen Polsgrove requested $700.00 to replace a 13-year old typewriter for which repair parts are no longer available and also a file cabinet.

 

Mr. Ortman made a motion to allocate $700.00 to Line Item 4315.  The motion was seconded by Mr. Singer and it carried.

 

Regarding Line Item 4318 Bldg. Supt. – Equipment:  Maintenance Superintendent Thomas Harrison stated that $10,000.00 is proportionate to the amount of money spent on equipment during the past two years for such items as drills, lawn mowers and snow removal equipment.

 

Mr. Singer made a motion to approve $10,000.00 to Line Item 4318, Building Superintendent – Equipment.  Mr. Papacek seconded the motion and it carried.

 

Regarding Line Item 4320 County Home – Furn./Fixtures:  Kim Krieg, Administrator of Howard Haven Home was unable to attend this meeting.  During discussion with Auditor Martha Lake, Ms. Krieg did not have any specific information at this time regarding future purchases. 

 

Mr. Papacek made a motion to appropriate $3,000.00 in Line Item 4320 as requested.  Mr. Ortman seconded the motion, which carried.

 

Regarding Line Item 4331 Inform. Systems – Hardware/Software/Equip.:  Information Systems Manager Terry Tribby reported that he has met with various department heads whenever computer equipment needs arise. The money in this account is a means to purchase, maintain, repair or replace the county’s equipment.

 

Mr. Papacek made a motion to allocate $30,000.00 to Line Item 4331 as requested.  Mr. Ortman seconded the motion and it carried.

 

Mr. Tribby made additional comments in regard to last year’s special appropriation for a project to put records from the courts onto the internet.  The project has begun and CSI and Doxpop representatives have scheduled a presentation for local people.  The meetings are will be held on Tuesday, February 11, 2003 at 12:00 noon to 1:00 p.m. and at 4:00 p.m. to 5:00 p.m. in Room 101 at the Howard County Governmental Building.  

 

Regarding Line Item 4333 Sup. Ct. III – Computers/Equip.:  Judge Tate was out of town and unable to present his request.  A motion was made by Mr. Papacek to approve $1,000.00 to Line Item 4333.  Mr. Singer seconded the motion and it carried.

 

Regarding Line Item 4329 Emergency Management – Equip./Repair:  Maintenance Superintendent Thomas Harrison represented this request on behalf of Emergency Management Director Larry Smith.  Mr. Harrison explained heat exchangers cracked in two of the hanging gas heaters at the Emergency Management Building on Berkley Road.  The heaters were determined to be unsafe and were shutdown.  Mr. Harrison requested $1,600.00 out of the Cumulative Capital Development Fund to pay replace two of the heaters.  Mr. Harrison proposes to return to the Council in February to request money to replace the remaining four heaters, which were also determined to be unsafe.

 

Mr. Papacek made a motion to approve $1,600.00 in Line Item 4329 for the replacing the heaters as presented by Mr. Harrison.  Mr. Ortman seconded the motion, which carried.

 

Regarding Line Item 4724.02 Admin. Center Elevator:  Mr. Harrison also represented this request.  One of the elevators in the Administration Center stopped working during December 2002.  The seals leaked oil into the basement and were replaced at a cost of $7,000.00.  He further explained that the elevator controls in the Administration Center and Government Building are more than 25 years old and repair parts are becoming obsolete. 

 

A motion was made by Mr. Singer to approve $7,000.00 to Line Item 4724.02 as requested.  Mr. Ellison seconded the motion and it carried.

 

Additional comment:  Mr. Harrison advised the Council that the cooling tower on the roof of the Government Building is leaking and beyond repair.  He plans to submit a request at the February 25th Council Meeting for $9,000.00 to be paid out of the Cumulative Capital Development Fund to replace the cooling equipment.

 

Regarding Line Item 4723 Courthouse Renovation:  Auditor Martha Lake explained the finance department in the Auditor’s Office borrowed money from the Courthouse Renovation Fund in December 2002 for a short term loan to bring all of the funds up to a zero balance at the end of the year-2002. 

 

Mr. Papacek made a motion to appropriate $34,000.00 in Line Item 4723.  The motion was seconded by Mr. Singer and it carried.

                                                               

500         HOWARD COUNTY ECONOMICAL DEVELOPMENT INCOME TAX FUND:
Referred by Council to the EDIT Fund at 2003 Budget Hearings:

3220        4-H Association                                                                   $      23,500.00                        $   23,500.00
3221        County Transportation Board                                           $      20,000.00                        $   20,000.00

                                                                Sub-total                               $      43,500.00                     $  43,500.00

Current Requests:

3222        Co. Comprehensive Plan                                                     $      50,000.00                        $    50,000.00
4733.01   Emergency Equipment                                                        $        3,000.00                        $      3,000.00

                                                                Sub-total                               $      53,000.00                     $   53,000.00

Total EDIT Fund:                                                                 $      96,500.00                     $   96,500.00

Mr. Papacek made a motion to approve $23,500.00 in Line Item 3220, 4-H Association and $20,000.00 to Line Item 3221, County Transportation Board.  Mr. Stout seconded the motion, which carried.

 

Regarding Line Item 3222 Co. Comprehensive Plan:   Plan Commission Director Glen Boise said the Plan Commission selected a consultant and a contract is ready to be signed.  The appropriation will cover the costs for the consultant, rooms, advertising, and printing costs to begin the first phase of the project.

 

Mr. Singer made a motion to approve $50,000.00 to Line Item 3222, seconded by Mr. Papacek, the motion carried.

 

Regarding Line Item 4733.01 Emergency Equipment:  Auditor Martha Lake briefly discussed a request submitted by Commissioner Bradley Bagwell who was unable to attend this meeting.  Approximately $1,600 to $1,800 is needed to purchase radios for the Converse Fire Department. 

 

Mr. Stout made a motion, seconded by Mr. Ortman, and carried to approve $3,000.00 in Line Item 4733.01, Emergency Equipment.


506         HOWARD COUNTY HEALTH DEPARTMENT – STEP AHEAD DISCRETIONARY FUND:
1111        Immunization Nurse                                                             $     8,310.00                           $      8,310.00
1521        FICA                                                                                      $        690.00                           $         690.00

Total Health Dept. Step Ahead Discretionary Fund:    $     9,000.00                         $     9,000.00

 

This grant comes from the Department of Education to pay for immunization nurse(s) on Wednesday Children's Clinics and two (2) evenings each month.  The immunization nurse also fills in for the other nurses when needed.

 

The Health Department normally receives about $2,500.00 for the Step Ahead Program.  In 2002, the Department of Education granted $5,000.00 in August and $5,000.00 again in December.  Currently, there is a balance of $9,868.00 in the fund.

 

Mr. Stout made a motion to appropriate $9,000.00 to the Line Items listed in Account 506 – Step Ahead Discretionary Fund.  Mr. Singer seconded the motion and it carried.

 

514         HOWARD COUNTY HEALTH DEPARTMENT – TOBACCO SETTLEMENT MONEY FUND:
1113        ENV. Food Service Inspections                                         $    30,844.00                          $   30,844.00
1521        FICA                                                                                      $      2,556.00                          $     2,556.00

Total Health Dept. – Tobacco Settlement Fund:                            $     33,400.00                      $   33,400.00

 

This tobacco grant is a three (3) year commitment from the State Department of Health.  This money is actually put in with local health maintenance money.  The State Department of Health granted $20,000.00 in the year-2001, $17,733.00 in 2002 and $19,200.00 will be granted this year in 2003.  New computer systems were purchased from this fund and only a little over $3,000.00 was used in 2002 for a part time food inspector.  Mrs. Conyers expects that 2003 will be the final year to receive money from this grant.

 

Mr. Ellison made a motion to appropriate a total of $33,400.00 in Line Items 1113 and 1521 as requested.  Mr. Ortman seconded the motion, which carried.

 

 

TOTAL ADDITIONAL APPROPRIATIONS

ALL FUNDS:                                                                                        $3,899,616.61                     $3,894,616.61

 

 

REDUCTIONS REQUEST:

001         HOWARD COUNTY GENERAL FUND:                                                        (2003 Budget Correction)

 

013          HOWARD COUNTY CIRCUIT COURT:

1117-05   Administrative Probation Officer                                      -$         291.00                         -$       291.00

1120-04   Juvenile Probation Officer                                                  -$       2,533.00                        -$     2,533.00
Total Circuit Court:                                                                              -$       2,824.00                        -$     2,824.00

Total Reductions General Fund                                                        -$      2,824.00                      -$     2,824.00

Auditor Martha Lake said these requests were generated due to errors made on the 2003 Salary Ordinance. 

 

Mr. Singer made a motion to approve a reduction of $2,824.00 from Account 013 in the Howard County General Fund as listed above.  Mr. Ellison seconded the motion and it carried.


010         HOWARD COUNTY DEPARTMENT OF HEALTH FUND:
       (2003 Budget Correction)
1115        Environmental Health Coordinator                                   -$     3,091.00                          -$    3,091.00
1118        Public Health Nursing Coordinator                                   -$     3,372.00                          -$    3,372.00
Total Reductions Health Fund:                                                         -$     6,463.00                       -$    6,463.00

 

Mr. Singer made a motion to approve a total reduction of $6,463.00 in the line items listed above.  Mr. Ellison seconded the motion, which carried.

 

TOTAL REDUCTIONS – ALL FUNDS:                                         -$      9,287.00                      -$    9,287.00

 

 

IN THE MATTER OF RESOLUTION NO. 2003-HCC-02 -- TRANSFERS:

 

Resolution No. 2003-HCC-02 addressing requested transfers was presented and read in full for Council information and review.  The following actions were taken:

 

TRANSFERS:                                                                                                AMOUNT:

FROM:                                   TO:                                                         REQUESTED:                       ALLOWED:

 

001         HOWARD COUNTY GENERAL FUND:

**See Next Page 
009          CORONER’S OFFICE:  

1113        Pt. Time Deputy Coroner    1112        Chief Deputy                        $  2,598.00                              $    2,598.00

1115        Part-time                                1112        Chief Deputy                        $     502.00                              $       502.00

 

Mr. Stout abstained from voting on this issue.  Mr. Ortman made a motion to approve the transfers as listed above.  Mr. Singer seconded the motion and it carried.

 

IN THE MATTER OF SALARY ORDINANCE NO. 2003-HCC-02 – AMENDING THE EXISTING SALARY ORDINANCE FOR 2003:

 

A motion was made by Mr. Papacek, seconded by Mr. Ellison, and carried to approve Amended Salary Ordinance 2003-HCC-02 as read.  The amended salaries, any changed position titles and all other pertinent information is shown as follows:

001         HOWARD COUNTY GENERAL FUND:

005          HOWARD COUNTY SHERIFF’S DEPARTMENT:  (2003 Budget Corrections)

1119-10   Jail Sergeants 3@ $27,234

                 s/b 3 @ $28,276.00                                                               + $ 3,126.00            +$ 3,126.00             $  84,828.00

1123        County Dispatchers 9 @ $27,822                                     

                s/b 9@ $29,144.00                                                 +$11,898.00            +$11,898.00            $262,296.00

1130        Jail Staff Sergeants 3 @ $27,234.00                                                  

s/b 3 @ $28,776.00                                                                +$ 4,626.00             +$  4,626.00            $  86,328.00

Title Change Only--

1120-03    Dispatch Supervisor  1@ $31,666

title changed to Communications Director

 

009          HOWARD COUNTY CORONER’S OFFICE:

1112        Chief Deputy        new 1@$3,100.00                  +$3,100.00              +$  3,100.00            $   3,100.00

1113        Pt. Time Deputy Coroner 2 @ $9,798

                changed to 3 @ $2,400.00                                                   - $2,598.00              -$   2,598.00            $   7,200.00
1115        Pt. Time                                                                                  - $   502.00              -$      502.00            $      498.00

013          HOWARD COUNTY CIRCUIT COURT:  (2003 Budget Corrections)
1117-05   Administrative Probation Officer 1@36,010.00

                s/b 1@ $35,719.00                                                 -$   291.00               -$     291.00             $   35,719.00

1120-04   Juvenile Probation Officer  1@$30,372.00

s/b 1@ $27,839.00                                                                 -$ 2,533.00              -$   2,533.00            $   27,839.00

1117-06   Clerk/Juvenile 1@$27,151.00

s/b 1@ $30,367.00                                                                +$3,216.00              +$   3,216.00           $   30,367.00  

1122-02   Juvenile Probation Officer 1@$32,336.00

                s/b 1@ $34,625.00                                                 +$2,289.00              +$    2,289.00          $   34,625.00

 

018          HOWARD COUNTY MAINTENANCE DEPARTMENT:
1116        Overtime                                                                                +$    900.00             +$      900.00           $   9,400.00


010         HOWARD COUNTY DEPARTMENT OF HEALTH FUND:  
(2003 Budget Corrections)

1115        Environment Health Coordinator 1@$38,704.00

                s/b 1 @ $35,613                                                                     -$  3,091.00             -$  3,091.00             $  35,613.00

1116        Public Health Nursing Coordinator 1@$38,985.00

                s/b 1 @ $35,613.00                                                                -$  3,372.00             -$  3,372.00             $  35,613.00

 

137         HOWARD COUNTY HEALTH DEPARTMENT – HIV/AIDS GRANT FUND:
1111        Salary                                                                                     +$  6,000.00            +$   6,000.00           $   6,000.00

 

506         HOWARD COUNTY HEALTH DEPARTMENT – STEP AHEAD DISCRETIONARY FUND:
1111        Immunization Nurse                                                             +$   8,310.00           +$   8,310.00             $  8,310.00

 

514         HOWARD COUNTY HEALTH DEPARTMENT – TOBACCO SETTLEMENT MONEY FUND:
1113        ENV. Food Service Inspection                                           + $ 30,844.00          +$  30,844.00          $  30,844.00

 

*              *              *              *              *              *              *              *              *              *              *              *              *

Commissioner Appropriated Fund:

145         HOWARD COUNTY 911 ENHANCED SERVICE FUND:
1111        IDACS Coordinator 1

                title changed to Assist. Communications Director       +$  30,144.00          +$  30,144.00          $   30,144.00
1113        Shift Supervisor      1                                                           +$   29,644.00         +$  29,644.00          $   29,644.00
1125        Overtime                                                                                +$   12,000.00         +$  12,000.00          $    12,000.00         

 

As a Point of order Mr. Miller opened discussion regarding the following salary changes: 

**See Previous Page --

a.        With regard to Line Item 1113 in Account 009 Howard County Coroner’s Office.  Mr. Stout spoke on behalf of Coroner Brad Bray who was called away from the meeting.  Mr. Stout explained there originally were two part time deputies covering duties when the Coroner was unavailable.  Due to time constraints, the deputies asked Mr. Bray if the duties could be divided among four deputies for the same amount of money.  Mr. Bray consulted with President Miller who thought it was a good idea.  The county would be better served by more deputies for the same amount of money.

 

b.       Regarding 145 Howard County 911 Enhances Service Fund:  Personnel Administrator Wanda McKillip explained that Dispatch wanted to restructure their department.  The PAC Committee agreed and recommended the following changes effective February 1st, 2003:

 

i.         Change Tony Ramsey’s title from Dispatch Supervisor to Communications Director.

 

ii.        Change the IDACS Coordinator Steve Kline’s title to Assistant Communications Director and increase the salary by $500.00. (From $29,644.00 to $30,144.00)

 

iii.      Promote a Dispatcher to a new position of Shift Supervisor and increase the salary by $500.00.  (From $29,144.00 to $29,644.00)  At this time there is no supervisor on the afternoon or midnight shifts.  This position would allow for supervision from 2:00 p.m. to 10:00 a.m. on most evenings.

 

The PAC Committee also recommended to not add any new employees; to change the salaries and titles as listed above.  Any additional personnel should be submitted with the 2004 budget.

 

 

IN THE MATTER OF ORDINANCE NO. 2003-HCC-04 – ESTABLISHING THE SUPPLEMENTAL PUBLIC DEFENDER SERVICES FUND:

 

Public Defender William Menges presented the following matter for Council information and approval:

 

Indiana Law I.C. 33-9-11.5-1 sets forth specifics regarding the Public Defender Services Fund which is made up of user fees collected through the Public Defender’s operation.  The fund is used by the Public Defender, subject to the Council’s approval.  For example, computers and a photocopy machine were purchased in the past.  Public Defender Menges presented an ordinance requesting authority to spend money in 2003.  Mr. Papacek made a motion to approve Ordinance No. 2003-HCC-04, which establishes and allows expenditure from the aforementioned fund, seconded by Mr. Singer the motion carried. 

 

IN THE MATTER OF RESOLUTION NO. 2003-HCC-03, A Resolution of the Howard County Council Appointing Council Attorney/Coordinator:

 

Mr. Miller explained this is a document regarding County Attorney Larry Murrell’s services.  Indiana Code 36-2-3 allows the fiscal body to employ and fix the compensation of an attorney.  This document is essentially the same as the previous year.  Mr. Singer made a motion to approve Resolution No. 2003-HCC-03, retaining Attorney Larry Murrell’s counsel to the fiscal body.  Mr. Ortman  seconded the motion, which carried.

 

IN THE MATTER OF COUNCILMAN COMMITTEE APPOINTMENTS FOR 2003:

 

It was the consensus that Council Members shall serve on the following Committees:

 

Richard Miller                           --                         Coordinating Council

President                                                               Personnel Administration Committee (P.A.C.) (when needed)

                                                                                GIS Steering Committee       

                                                                                Behavioral Health Advisement Council                                                          

 

James Papacek                          --                         Coordinating Council

Vice President                                                       Howard County Plan Commission

 

James Shearer                           --                         Solid Waste District

                                                                                Personnel Administration Committee (P.A.C.)

  

Dwight Singer                           --                         Howard County 4-H Exhibit Council

                                                                                Community Corrections Board

                                                                                Personnel Administration Committee (P.A.C.)

                                                                                Health Insurance Committee

                                                                                Automotive Heritage Museum/Civic Center Board

                                                                                Howard County Development

                                                   

Leslie Ellison                             --                         Coordinating Council

                                                                                Emergency Planning Committee

                                                                                MS4 Advisory Committee

 

Stanley Ortman                         --                         Howard County Extension Advisory Council

 

Jeffrey Stout                             --                         Early Intervention Plan Team

                                                                                Health Insurance Committee

 

IN THE MATTER OF SHERIFF’S PENSION FUND:

 

(Continued from December 17th, 2002 Meeting – In the Matter of Sheriff’s Department Issues – Item 1)

County Police Retirement Plan Amendment:  Sheriff Marshall Talbert presented the pension fund annual documentation from McCready and Keene, Inc., addressed at last month’s meeting.  The document has been approved by the Merit Board and is now awaiting Council approval.  Any confusion regarding the retirement age, which is 50 (not 55 years of age as erroneously stated in the cover letter) has been settled.  A motion was made by Mr. Papacek, seconded by Mr. Singer and carried to approve the document from McCready and Keene, Inc. as presented tonight.        

 

There being no further business before the Council at this time, a motion as made by Mr. Papacek, seconded by Mr. Singer the adjourn.  The meeting closed at 8:45 p.m.

                                                                                                                HOWARD COUNTY COUNCIL:

 

 

                                                                                                                _________________________________________

                                                                                                                Richard H. Miller, President

 

                                                                                                                _________________________________________

                                                                                                                James Papacek, Vice President

 

                                                                                                                _________________________________________

                                                                                                                James Shearer, Councilman

 

                                                                                                                _________________________________________

                                                                                                                Dwight Singer, Jr., Councilman

 

                                                                                                                _________________________________________

                                                                                                                Leslie Ellison, Councilman

 

                                                                                                                _________________________________________

                                                                                                                Stanley Ortman, Councilman

 

                                                                                                                _________________________________________

                                                                                                                Jeffrey Stout, Councilman

 

 

ATTEST:

 

 

__________________________

MARTHA J. LAKE, AUDITOR

County Council Minutes, January 28th, 2003