The Howard County Council met
The meeting was called to order by
Sheriff Marshall Talbert and conducted by President Richard Miller.
The minutes of the
IN THE MATTER OF ORDINANCE NO. 2003-HCC-23 ADDITIONAL APPROPRIATIONS:
Ordinance
No. 2003-HCC-23 was read in full for the first time by
APPROPRIATION
ADDITIONS REQUESTED:
001
013
3212 Postage $ 1,500.00 $ 1,500.00
***************************************************
IN THE MATTER OF RESOLUTION NO. 2003-HCC-10 -- TRANSFERS:
Resolution
No. 2003-HCC-10 addressing requested transfers was presented and read in full
for Council information and review. The
following actions were taken:
TRANSFERS: AMOUNT:
FROM: TO: REQUESTED: ALLOWED:
001
017
3212 Postage 1114 Part-time $
2,000.00 $ 2,000.00
Voter Registration Department Head Darlene Elliott said a
balance of $1,000.00 would be left in the Postage account following the
transfer.
Mr. Papacek made a motion to approve the transfer of $2,000.00 from Line
Item 3212 Postage to Line Item 1114 Part-time.
Mr. Stout seconded the motion, which carried.
510
1115 Community Serv. Coord. 1121 Part-Time $ 189.78 $ 189.78
1116 Day Reporting Coord. 1121 Part-Time $ 194.66 $ 194.66
1520 Insurance 1121 Part-Time $
1,100.00 $ 1,100.00
3200 Telephones 2060 Vehicle
Supplies $ 908.09 Withdrawn
3350 Professional Contracts 4990 Misc.
Equipment $ 2,898.96 Withdrawn
3350 Professional Contracts 2060 Vehicle
Supplies $ 2,591.56 Withdrawn
Community Corrections Director
Steve Maus addressed only the first three transfer requests in Account
510. The last three requests were to
clean up some accounts, completing the fiscal year ending
Regarding Line Items 1115, 1116 and 1520, both the Community Service Coordinator and Day Reporting Coordinator took some unpaid time for Family Medical Leave Absence. As a matter of housekeeping to finish out the year, Mr. Maus wished to transfer the unused money from these salaries and surplus money in the Insurance Account into the Part-time/Overtime Account.
Mr. Papacek made a motion to approve the requested transfers in the first three line items listed above. Mr. Ortman seconded the motion, which carried.
IN THE MATTER OF SALARY
ORDINANCE NO. 2003-HCC-24 – AMENDING THE EXISTING SALARY ORDINANCE FOR 2003:
A
motion was made by Mr. Papacek, seconded by Mr. Singer and carried to approve
Amended Salary Ordinance 2003-HCC-20 as read.
The amended salaries, any changed position titles and all other
pertinent information is shown as follows:
POSITION/NUMBER/SALARY REQUEST: APPROVED: YTD:
001
017
1114 Part-time $18,000 $20,640.00 +$12,000.00 $30,000.00
IN THE MATTER OF COURTHOUSE RENOVATION UPDATE:
Commissioner Paul Raver said the Renovation Project is about 99 %
complete and presented the following issues for Council information:
·
A
meeting has been scheduled with all of the contractors, subcontractors, and
engineers at
·
The
new furniture is arriving each day. An
accumulation of old furniture will be sold in the County auction in July.
·
The
new aluminum recognition plaque (made to look like bronze) listing names
of involved officials has been mounted
on the wall.
·
Two
new office directories will be placed inside of the east entrance. One directory will list the offices in the
Courthouse and the other one will list the offices located in the
·
The
sidewalks on the north side that were disturbed during the excavation have been
replaced, and replacement was made of the subsurface drain tile.
·
Replacing
the carpet damaged from the leaks will be discussed with the contractors
soon.
Veteran’s Service Officer William Allen Polsgrove Jr. presented an
update on legislative changes relating to Veteran’s Burial Allowance as
follows:
Currently the Indiana Code 10-5-3-1 Section 1 (a) authorizes counties
to pay a burial benefit of $100.00 to a veteran or the veteran’s spouse but not
to both. In addition there is a
provision to allow up to $100.00 to offset some of the expenses for a federally
supplied (V.A.) headstone or grave marker.
Effective
The current budgeted line item for burial of veterans is $20,000.00;
claims have already been submitted for $9,500.00 with an additional $2,000.00
in claims to be submitted. Based upon
the current budget restraints, Mr. Polsgrove does not recommend that the County
change the amount paid until a further study of the anticipated revenues is
completed.
IN THE MATTER OF MS4 ADVISORY COMMITTEE UPDATE:
Mr. Ellison reported the MS4 Advisory Committee met on
Sheriff Marshall Talbert presented the following issues for Council
information:
May
starting balance:
$ 21,089.85
May
credits:
+ $ 30,102.57
Total
Credits $ 51,192.42
May
debits:
-$ 28,286.07
May
ending balance $
22,906.35
2. Emergency generator problems: There were problems with the emergency
generator at the Criminal Justice Center.
A cylinder seal was leaking antifreeze into the oil, which caused
the generator to stop working. The
emergency generator is necessary to supply power to the radio system, cell
doors, control panels, and food storage equipment in the event of a power
outage. The Sheriff’s Department is in
the process of having the generator replaced.
In the meantime, a portable temporary generator is on standby.
IN THE MATTER OF SPECIAL
COUNCIL REMARKS AND RECOGNITIONS:
Commissioner President Bradley Bagwell publicly recognized Commissioner
Raver’s activities involving the Courthouse Renovation Project. Mr. Raver put in countless hours and hard
work to assist with project plans and coordinate numerous schedules. Mr. Bagwell publicly thanked Mr. Raver for
all of his efforts in getting the project completed. A round of applause followed. The Council was in total agreement and
commended Mr. Raver’s outstanding contribution to the project.
IN THE MATTER OF PERSONNEL
ADMINISTRATOR ISSUES:
Personnel Director Wanda McKillip
presented the following issue for Council information:
The Insurance Committee met earlier this month to discuss insurance
claims. She mentioned one claim that was
approximately $433,000.00. Due to the
$100,000.00 Stop Loss on insurance, the County should get back $333,000.00. The fund balance remains in good shape. Hopefully the County will receive another
claim report on June 25th.
Due to the amount of outstanding claims, the Committee needs to study
the insurance plan and determine whether to make a mid-year adjustment to
insurance premiums or benefits.
IN THE MATTER OF CONTEMPLATING THE BUDGET FOR 2004:
Mr. Miller commented on the Budget for 2003 and anticipated Budget for 2004. With the County having deficit expenditures in 2003, the fiscal projection for the 2004 budget is not in good shape. As the 2004-year approaches and the County is not supporting the Budget in 2003, it is evident that reductions are forthcoming. Mr. Miller respectfully requested that Council and Commissioner representatives initiate a concerted discussion of the 2004 Budget and ultimately make comments and recommendations to each body for public consumption in addition to other fiscal concerns.
It was the consensus of the
Council to keep employees informed and up to date on the County’s economic
issues.
Commissioner Raver added that suggestions and ideas should be encouraged regarding the future of Howard Haven.
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County Council Minutes,