HOWARD
The Howard County Board of Commissioners met in Regular Session on
Sheriff Marshall Talbert
called the meeting to order. President Bradley J. Bagwell
wished everyone a happy new year.
The minutes from the last regular meeting held on December 15th and
a. On page 6,
Strike the projected rate of savings
and total savings and insert the correct figures -- .
The exact amount of savings
on the Chrysler Bond Payment for 2004 is $361,320.17. In 2003 the amount paid was
$1,695,320.17. In 2004 the amount to be
paid is $1,334,000. Similar annual
savings will take place for the life of the bond issue which ends
b. On page 2,
“Mr. Raver made a motion to
approve the signing of documents, consisting of the final Official Statement,
Arbitrage and Tax Representation Certificate, and the Continuing
Disclosure Agreement.”
IN THE MATTER OF REORGANIZATIONAL ACTIVITY:
President Bagwell called for reorganization issues
concerning the Board of Commissioners.
A motion was made by Mr. Raver to nominate Mr.
Harbaugh as President. Mr. Harbaugh seconded the
motion and it carried.
Mr. Harbaugh made a motion to nominate Raver as Vice-President. Mr. Bagwell
vacated the chair and seconded the motion, which carried.
For the year-2004, the President of the
IN THE MATTER OF HOWARD
1. Mr. Allen Polsgrove was reappointed Administrator of
the
2. Mr. Bagwell made a motion
to approve Resolution No. BCC-2004-01, a Resolution reappointing Mr. Larry
Murrell as County Attorney/Coordinator and Mr. Brian Oaks as Assistant
3. Mr. Raver made a motion to
reappoint Mr. Tom Harrison as Howard County Building and Grounds
Superintendent for a term of one (1) year.
Seconded by Mr. Bagwell, the motion carried. (Please
note a change in Mr. Harrison’s job title from
4. Mr. Ted Cain was reappointed as
5.
As a matter of record, Ms. Joyce Colburn and Ms. Deborah France were
re-appointed as Co-managers of the
IN THE MATTER OF COMMISSIONER COMMITTEE
APPOINTMENTS FOR 2004:
The Commissioner Committee Appointments for 2004 are as follows:
JOHN B. HARBAUGH Kokomo/Howard County
Governmental
President Coordinating Council (As President)
Draft of Commissioners Budget for 2005 (As President)
Draft
of EDIT Budget (As President) in cooperation
with President of County Council
Township Trustee Poor Relief Appeals
Plat
Review Committee
Medical
Insurance Committee
Solid
Waste District Board
Personnel
Administration Committee (PAC)
Kokomo/Howard
County Development Corporation
Emergency
Planning Council
Federal
Planning Council (FEMA)
Traffic
Commission
County
Highway Department
PAUL J. RAVER 4-H Exhibit
Association
Vice President
Solid
Waste District Board
Wage
Determination Representative
Building
& Grounds Superintendent
Court
House Renovation (Building only)
Howard
Haven Home
Drainage
Board
Waste Disposal including
Taylor Regional Sewer
District, Darrough Chapel, Septage
Disposal and
GIS
Steering Committee
MS4
Advisory Committee
BRADLEY J. BAGWELL Work Force Development District V
Member Howard
Solid
Waste District Board
Community
Corrections & Work Release
Technology Coordinator
Kokomo/Howard
Jail Study Committee
Drainage Board
Emergency 911 Operating
System Executive Board
Disaster Preparedness
Committee
City
of
Civic Center, Inc. Board
Mr. Bagwell made a motion to approve the list of Commissioner Committee Assignments for 2004. Mr. Raver seconded the motion and it carried.
IN THE MATTER
OF HIGHWAY ISSUES:
Mr. Ted Cain, Howard County Highway
Engineer/Superintendent was not in attendance due to recent knee surgery.
IN THE MATTER
OF SHERIFF DEPARTMENT ISSUES:
Sheriff Marshall Talbert presented the following
issues for Commissioner information and approval:
1. Service Contracts Renewals:
a.
Legal Deputy: A contractual agreement for
Deputy A. Howard Williams, a licensed attorney, to provide Legal Deputy
services was considered. The terms of
the agreement is to provide Specialized Training Services to the members of the
Howard County Sheriff’s Department for one (1) year in the amount of $3,000.00
for thirty (30) hours of service. Should
more than thirty (30) hours of time be expended, the additional time will be
charged at a rate of $85.00 per hour.
Mr. Bagwell made a motion to confirm the Sheriff’s signature on the Legal Deputy Service Contract with Deputy A. Howard Williams. Mr. Raver seconded the motion, which carried.
b. Mr. Bagwell made a motion to
approve the MacAllister Engine Power Generator Service Agreement for one
(1) year from January 1st to
c.
A motion was made by Mr. Bagwell to approve the Integrator.com
Service Contract for the security automation system at the Criminal Justice
Center for one (1) year and authorize the President to sign on behalf of the
Board. Seconded by Mr. Raver, the motion
carried.
d. The SimplexGrinnel
Service Contract for the fire systems was approved for one (1) year and the
President was authorized to sign on behalf of the Board on a motion made by Mr.
Bagwell. The motion was seconded by Mr.
Raver, and it carried.
2. Intercom System: The intercom phone system at the jail is
antiquated and replacement parts are no longer available. SimplexGrinnel provided an estimate to
upgrade the system at a cost of $11,433.00 plus shipping. Their 2004 annual service contract has been
reduced by $3,500.00 to accommodate a 12-month warranty for the new
equipment. Sheriff Talbert asked the
Commissioners to consider approving an appropriation out of Cumulative Capital
Development Fund for the upgrade.
Mr. Bagwell made a motion to approve an appropriation request of $12,000.00 out of the Cumulative Capital Development Fund to cover the cost of the equipment plus shipping for the upgrade to the intercom phone system. Mr. Raver seconded the motion, which carried.
IN THE MATTER
OF PLAN COMMISSION ISSUES AND PROPERTIES FOR APPROVAL:
Plan Commission Director
Glen Boise presented the following issues for Commissioner information and
approval:
1.
Ordinance No.
2004-BCC-02 - (Case 10-CZ-03) a request to change the zone classification from
R-1 (Residential) and A-1 (Agricultural) to B-2 (General Business) for property
located at 3020 W. Jefferson Road was
approved on a motion made by Mr. Bagwell.
Mr. Raver seconded the motion, and it carried.
2.
Case 11-CZ-03 – a request to change the zone
classification from R-1 (Residential) and R-1/FW (Floodway) to A-1
(Agricultural) and A-1/FW (Floodway) for property located at 1763 East 100
North received an unfavorable
recommendation from the Howard County Plan Commission on December 15th,
2003. The Commissioners took no further
action on this issue.
3.
Case
28-CP-03 – six (6) lots in
4.
Case
40-CP-03 - one (1) lot in Maners Subdivision,
located at 4829 East 400 South was
considered. Mr. Raver made a motion to
approve Case 40-CP-03. Mr. Bagwell
seconded the motion, and it carried.
5.
Case
22-CP-03 - one (1) lot in Hazelane Subdivision,
located at 2780 East 500 South was
approved on a motion made by Mr. Bagwell, seconded by Mr. Raver, and carried.
6.
Case
38-CP-03 - one (1) lot in Sunset Ridge Subdivision,
located at 11763 West 500 North was
considered. Mr. Raver made a motion to
approve Case 38-CP-03. Mr. Bagwell
seconded the motion, and it carried.
7.
Case
42-CP-03 - one (1) lot in McMinn Subdivision,
located at 6626 South 870 West was
approved on a motion made by Mr. Raver, seconded by Mr. Bagwell, and carried.
8.
Unsafe Buildings:
a.
5389 East 50 South: (See page 3,
b. 2255 South 350 West, owned by Gregory
and Sonya Ward. (See Page 7,
c.
Illegal Dumping: Mr.
Harbaugh asked if there were any fines for dumping trash in an abandoned
building, which could be used toward removal of the building. Mr. Boise stated that a person could be
charged with trespassing but it would not resolve the issue of removing the
buildings.
9. Flood Mitigation Issues: Mr. Boise stated he is waiting on information regarding how much money will be available to buy out homes.
IN THE MATTER
OF MAINTENANCE DEPARTMENT ISSUES:
Maintenance and Grounds
Superintendent Thomas Harrison presented the following issues for Commissioner
information and approval:
1. Mr. Harrison thanked the Commissioners for his reappointment for
the year-2004.
2. Courthouse Update: Mr. Harrison reported there are several minor details that still need to be worked out before they become major obstacles. He said he would contact Mr. Ed Heffelmier, Project Manager of Terstep, and Mr. William Bassett regarding the following items that need to be completed:
a.
The new benches have been installed in the holding cells; however the
prisoner safety issues such as a new grill for the ceiling have not been
finished.
b. The card access system on
the prisoner access door of the Courthouse has problems. Assistant Superintendent Jeff Berry received
a proposal to install the lock at a cost of $3,700.00. Mr. Harrison felt the installation cost is
inflated because the original bid was to include the installation of four (4)
locks.
c.
The lighting and suspended ceiling work needs to be completed in
Superior Court II.
d. Huston Electric has been
contacted to provide an estimate to replace four (4) lights at the east and
west entrances to the building.
e.
Jeff Berry has been working on the kick plates on the doors on the
first and second floors. Mr. Raver asked
Mr. Harrison to check to see what options are available regarding the original
kick plates on the east and west entry doors.
3. Fireworks Display Issue: (See page 5, December 15th,
2003 minutes, “In the Matter of Main Street Association – Fireworks Display”
for related discussion) The Main
Street Association received approval to discharge fireworks from the Courthouse
roof for the New Years Eve Celebration.
The type of fireworks was different from previous years, which caused a
fire safety concern. Mr. Raver asked Mr.
Harbaugh to check into the issue since he is the Commissioner Representative on
The Main Street Association.
4. Christmas Lighting Issues: Mr. Harrison expressed his opinion that the
Christmas lights need to be put up much earlier next year. He thanked the City Street Department for
their help in stringing lights on the evergreen trees. In order to improve the appearance, Mr.
Harrison said more lights are needed and the lights need to be hung vertically
instead of wrapping them around the trees.
Mr. Raver commented that the white lights looked good around the windows
of the building. Mr. Harrison proposes
to surround the west windows with white lights in time for the next Christmas
season.
5.
Mr. Harrison proposes to
submit a request to the County Council for $5,300.00 to hire a part-time
employee to
work at the Courthouse and $10,000.00 for repairing parts and equipment.
6.
Installation of the new floor covering in the Emergency Management Office
will begin today. The installation is
anticipated to be finished by
7.
Mr. Harrison plans to check into the cost to put a salt spreader
in the Maintenance Department pickup truck.
IN THE MATTER
OF PERSONNEL ADMINISTRATOR ISSUES:
Personnel Director Wanda
McKillip was not in attendance due to illness.
1. Increased Life
Insurance Costs: The County recently received a notice that
the Jefferson Pilot Life Insurance premiums have increased. There have been no increases in premiums
since the County began working with Jefferson Pilot in 2000.
IN THE MATTER OF INFORMATION SYSTEMS DIRECTOR ISSUES:
Information Systems Director Terry Tribby presented
the following issues for Commissioner information
and approval:
1. Recorder’s Software Proposals: (See page
4, December 15th, minutes,
“In the Matter of Recorder Software Proposals” for related discussion) Due to the holiday schedule, Mr. Tribby said
it has been difficult to get everyone together to review and obtain information
regarding the proposals submitted at the last meeting. At Mr. Tribby’s request, the report on the proposals
was tabled until the next meeting on
2.
Projects for Year-2004:
a. Governmax Program: Mr. Tribby is looking into a “Governmax Program” created by Manatron that is capable of posting tax and assessment information on the internet. This data is beneficial to the public that uses this type of information, such as abstractors, and realtors, etc., and would reduce walk-in traffic. Mr. Tribby has scheduled a meeting with the Sidwell Company next week to talk about investigating the costs and feasibility of including maps in this project.
b. Homeland Security Grant: The City and County have submitted
applications for Homeland Security Grants.
Mr. Tribby is considering using some of the grant money for a wireless
communications project. He anticipates having
further information on the status of the grants by the end of January.
c. New Server at
Courthouse: (See page 4,
d. Intranet Communication: Mr. Tribby would like to establish an
alternate means for departments to contact the I.S. Department regarding
computer problems. As a result, the I.S.
Department has salvaged one of the old servers from the Courthouse to set up an
intranet program.
IN THE MATTER OF GRANT ACTIVITY:
(See page 5,
Grant Administrator Tina Mendenhall Henderson
presented the following issues for Commissioner information and approval:
1. New London Conservancy District
Planning Grant: Last month, Ms.
Henderson initiated the closeout of the New London Planning Grant. The records were reviewed and were ready for
the final paperwork to be submitted. Necessary
documents plus the Semi-Annual Report were presented for President Harbaugh’s
signature, which was duly executed.
2.
3.
Taylor
Township Regional Sewer District:
The
4.
Construction Proposals for Taylor Township Regional Sewer District and New
London Conservancy District:
The Construction
Proposal for
●
Whether the numerous easements will be obtained in time for submitting
the final application that is due on
●
If the responses to the Environmental Review will be received in a
timely basis.
●
An archeological reconnaissance may be required for the wastewater
treatment plant property, which could cause one-month delay right up to the
April 2nd deadline.
A public hearing is
scheduled on
Ms. Mendenhall explained that Taylor Township Regional Sewer District
and the New London Conservancy District projects are developing at
approximately the same rate.
Mr. Bagwell made a motion to
approve the Community Focus Fund Proposal for the Taylor Township Regional
Sewer District and authorize the President to sign on behalf of the Board. The motion was seconded by Mr. Raver, and
it carried.
Typically the Indiana
Department of Environmental Management (I.D.E.M.) would complete the
environmental review for
Mr. Bagwell made a motion to
request an appropriation of $3,000.00 out of the General Fund as an advance to
Ms. Tina Mendenhall Henderson to complete the environmental review for Taylor
Township Regional Sewer District with the stipulation that once the grant is
approved, the money will be returned to the General Fund. Mr. Raver seconded the motion, and it
carried.
IN THE MATTER OF DEPARTMENT OF HEALTH ISSUES:
Executive Director Kris Conyers and Nursing
Coordinator Jennifer Sexton presented the following issues for Commissioner
information and approval:
1. Due to the issues regarding the Flu Vaccine
in 2003, the vaccine for 2004-05 must be ordered in January 2004 instead of
March.
2.
For the current flu season 300 doses of vaccine were ordered for County
employees and there are 14 doses remaining.
Ms. Sexton requested approval to administer the remaining vaccine to the
general public.
3.
In the past, County funded vaccine has been given to County employees
only. Any vaccine given to spouses or
family members was purchased by the Howard County Council on Aging to primarily
be administered at the Health Fair. In
the past there had been enough left over vaccine to vaccinate employee family
members who desired to be vaccinated, and some of the general public. For the current flu season about 2,000 doses
were purchased and given at the Health Fair, which did not leave any vaccine to
give the county employees’ family members, or the general public by the Health
Department. Right now, employees only
are receiving vaccine purchased by the County and there was some confusion
regarding employee family members receiving County funded vaccine. Therefore, Ms. Sexton requested guidelines as
to who can receive the vaccine purchased by the County. She also asked if the Commissioners were
receptive to purchasing additional vaccine for family members. Last year the cost of the vaccine was $6.77
per dose for a total of $2,031.00 for 300 doses. The vaccine for 2004-05 has increased to
$8.50 per dose.
Mr. Raver was of the opinion since the County helps provide a large part of the cost of medical coverage for families, then flu vaccine should also be provided. It is difficult to predict how much vaccine will be needed for the next flu season. Mr. Bagwell made a motion to order 600 doses of vaccine for the 2004 flu season to be used for County employees and family members who are eligible for County insurance and to release the current 14 doses to the Department of Health to give to the general public. Mr. Raver seconded the motion, which carried.
IN THE MATTER OF
A Poor Relief Hearing was conducted on
IN THE MATTER OF CLAIMS AND REPORTS:
1. Operating claims payable on
2.
Commissioner’s Salary Claims for hourly,
salary, and overtime payable for January 9th, and
3. Ordinance No. 2004-BCC-03, additional appropriations for E-911 Enhancement Services Fund in the amount of $693,354.00 was approved on a motion made by Mr. Bagwell. Seconded by Mr. Raver, the motion carried.
4. The Howard County Treasurer’s Report for the month of November 2003 was accepted on a motion made by Mr. Bagwell, seconded by Mr. Raver, and it carried.
5. The 2004 EDIT Tax Anticipated Receipts and Distributions Report and a Financial Statement were distributed to the Board.
6.
The Cumulative Capital Development Fund (CCD) Report
will be presented at the next meeting on
IN THE MATTER OF BRIDGE 61
PROJECT AT 500 EAST 200 SOUTH:
Mr. James Hamilton from
IN THE MATTER OF COUNTY ATTORNEY ISSUES:
1. Attorney Murrell thanked the Board for his reappointment for the year-2004.
2.
Attorney
Murrell presented a claim for his
monthly office allowance in the amount of $385.00 for January 2004 and a
quarterly statement for litigation services in the amount of $742.50. Mr.
Bagwell made a motion to approve payment.
Mr. Raver seconded the motion, and it carried.
3.
A claim was presented for services rendered
by Barnes and Thornburg through the month of November 2003 for Civic Center
Board reorganization matters in the amount of $106.70. Mr. Bagwell made a motion to approve payment. Seconded by Mr. Raver, the motion
carried.
IN THE MATTER OF
COMMISSIONER ISSUES:
There were no further issues presented at this time.
There being no further
business before the Board at this time, Mr. Bagwell made a motion to
adjourn. Mr. Raver seconded the motion
and it carried. The meeting closed at
THE
HOWARD
___________________________________________
BRADLEY
J. BAGWELL, PRESIDENT
___________________________________________
JOHN
B. HARBAUGH, VICE PRESIDENT
___________________________________________
PAUL
J. RAVER, MEMBER
ATTEST:
__________________________________
Commissioner Minutes,