HOWARD
The Howard County Board of Commissioners met in Regular Session on
The meeting was called to
order by Sheriff Marshall Talbert and conducted by President Bradley J.
Bagwell.
The minutes from the last regular meeting held on
IN THE MATTER
OF HIGHWAY ISSUES:
Mr. Ted Cain, Howard County Highway Engineer/Superintendent presented the following issues for Commissioner information and approval:
1. Proposal for Construction Inspection Services: The
County Highway Engineer/Superintendent on behalf of
Mr.
Raver made a motion to approve the Proposal for Construction Inspection Services from
Mr. James Hamilton from
2. Proposed New Vehicle Purchases: Mr. Cain requested approval to send out for quotes this week for the purchase one ¾ ton pick-up truck at a cost of approximately $25,000, and one single axel dump truck at a cost of $50,000. Mr. Cain proposed to trade-in two (2) older pick up trucks and maybe one or two dump trucks.
Mr.
Harbaugh made a motion to authorize the
Highway Superintendent to solicit quotes for the vehicles as indicated. Mr. Raver seconded the motion, which carried.
3. Transfer of Funds:
a.
From Account To Account
22430 Bituminous 24321 Gas, Oil,
Lube $20,000.
Due
to the higher cost of gasoline, Mr. Cain requested approval for this transfer
in order to
carry the department through to the end of the 2003-year. Mr.
Raver made a motion to authorize the transfer of $20,000 from Line Item 22430 Bituminous
to Line Item 24321 Gas, Oil & Lube as requested. Mr. Harbaugh seconded the motion, and it
carried.
b.
006
From Account To
Account
33706 Bridge--502 32250 Repair
by Contract $30,000.
There is a balance of about
$500 in Repair by Contract and Mr. Cain anticipates a few more invoices to be
paid. Work is not scheduled on
Bridge-502 this year. The City helped by grinding the surface and
placing a new asphalt surface on it. Mr.
Raver made a motion to authorize the transfer as requested. Seconded by Mr. Harbaugh, the motion carried.
c. A mechanic is getting ready to tear down a road
grader and a pay loader, which could result in some unexpected costs. Mr.
Cain advised that he might need to return to the Board to request a transfer
into Highway Fund Line Item 34252 Repair of Trucks.
4.
FEMA Flood Damage
Reimbursement: The
reimbursement process is near completion.
The Highway Department anticipates to start receiving 16 to 22 checks
for reimbursement for repair costs that resulted from the flood in July.
IN THE MATTER OF ROAD 400 NORTH PROJECT – PURCHASE OF PARCELS:
Mr. James Hamilton from
Mr. Hamilton submitted a Summary of Estimated
Project Costs for Commissioner information.
More precise information will be available once the right-of-way parcels
have been purchased and bids have been received.
Mr. Harbaugh made a motion to schedule an Executive
Session for Thursday, October 9th, 2003 at 2:00 p.m. in Room 220D of the Howard County Administration Center to discuss strategy with respect to the purchase of
real estate. Mr. Raver seconded the
motion, and it carried.
IN THE MATTER
OF SHERIFF DEPARTMENT ISSUES:
Sheriff Marshall Talbert presented the following
issues for Commissioner information and approval:
1. Block Grant Application: Recently the Sheriff completed a Local Law Enforcement Block Grant Application to obtain a $10,000 grant from the Indiana Criminal Justice Institute. The Grant requires a 10% cash match in the amount of $979, which will be paid out of the Sheriff Commissary Fund. The Sheriff proposes to use the grant money to purchase the following equipment:
Quantity Equipment Unit
Price Total Cost
26 Pentax 105 - 35 mm cameras (includes $ 270.00 $ 7,020.00
battery, case & 5-year warranty)
1 ITT Nightquest Night Vision Monocular $1,995.00 $ 1,995.00
25 Reflective Traffic Safety Vests $ 31.00 $ 775.00
TOTAL $9,790.00
Sheriff Talbert explained the benefits of having a 35 mm camera available to every deputy. This would reduce the number of calls and time waiting for a detective or crime scene technician in the event of a serious accident or situations requiring photographs. The night vision equipment will be used by detectives to conduct late night surveillance and would be a benefit to the Drug Task Force. The reflective traffic safety vests shall improve safety for the deputies directing road traffic.
Mr. Harbaugh made a made a motion to confirm President Bagwell’s signature and proceed with the grant application. Mr. Raver seconded the motion, and it carried.
2. Stericycle Inc. Modified Contract: The medical waste collection bin has been
relocated from inside the facility to the garage area. Inmates do not have access to the garage area
and the medical waste disposal personnel no longer need to go inside the
facility to pick up the contents of the container. The contract price has not been affected by
the change.
Mr. Raver made a motion to
approve the modified contract with Stericycle Inc., subject to the
3. Courtroom at Jail: Circuit Court Judge Lynn Murray and Superior
Court II Judge Stephen Jessup have been using the courtroom at the jail to
conduct hearings. Sheriff Talbert
commended newly appointed Superior Court III Judge Michael Krebes for also
utilizing the courtroom. Judge Doug Tate
of Superior Court I uses the
Mr. Bagwell asked about the status of getting the other courts ready for video arraignment. There are no plans in place for this project. Mr. Raver said the wiring has been installed but the equipment has not been purchased. The project was tabled due to the costs involved and no further decisions were made. In lieu of a video arraignment system, the Judges are willing to use the courtroom facilities located at the jail.
4.
Integrity Communications: The
Sheriff’s Department is not planning on having a radio service contract next
year. Integrity Communications has a
good working relationship with the City, providing electronic type repairs at a
discounted rate of $55.00 per hour.
Integrity has offered to provide service to
5.
American Public Safety went bankrupt and is no longer in business. Equipment (rain gear/winter jackets)
that had been ordered for three Sheriff Deputies has not been received. Sheriff Talbert requested approval to
purchase the necessary equipment out of the Commissary Fund. The Commissioners approved this request by
consensus.
IN THE MATTER
OF PLAN COMMISSION ISSUES AND PROPERTIES FOR APPROVAL:
Plan Commission Director
Glen Boise presented the following issues for Commissioner information and
approval:
1.
Case 33-CP-03 – one (1) lot
in Knights Subdivision located at 4974 East 300 South
was approved on a motion made by Mr. Raver.
Mr. Harbaugh seconded the motion, and it carried.
2.
Case 27-CP-03 – thirty-six
(36) lots in Walnut Estates Subdivision, Section 16, located at
3.
Ordinance No. 2003-BCC-41,
(Case 6-CZ-03), the petition of Deborah Marr requesting a change in zone
classification from R-1 (Residential) to B-2 (General Business) for property
located at 2322 South 750 West was presented.
Ordinance No. 2003-BCC-41 was
approved on a motion made by Mr. Harbaugh, seconded by Mr. Raver, and carried.
4.
Ordinance No. 2003-BCC-42, (Case 7-CZ-03), the petition of William and
Sharon Bassett requesting a change in zone classification from A-1
(Agriculture) to R-1 (Residential) for property located at 3240 Weston Place was approved on a motion
made by Mr. Raver, seconded by Mr. Harbaugh, and carried.
5.
Ordinance No. 2003-BCC-43, (Case 8-CZ-03), the petition of RCJH, LLC
requesting a change in zone classification from R-1 (Residential) and A-1
(Agriculture) to B-2 (General Business) for property located at 323 South 00
East/West
was considered. Mr. Harbaugh made a
motion to approve Ordinance No. 2003-BCC-43.
Mr. Raver seconded the motion, which carried.
6.
Ordinance No. 2003-BCC-44, (Case 9-CZ-03), the petition of Hambone
Properties, LLC requesting a change in zone classification from B-1 (Local
Business) to R-1 (Residential) for property located on the southwest corner of
300 West and 100 South was presented. Ordinance No.
2003-BCC-44 was approved on a motion made by Mr. Raver, seconded by Mr.
Harbaugh, and carried.
7.
Unsafe
Buildings: There was no new
information presented at this time.
8.
Flood
Mitigation Issues:
a. Amend List of Properties: Mr. Boise will present an ordinance at the
next meeting to amend the list to add four (4) properties to
the mitigation plan as a result of damage from the
b. Flood Assistance Programs: Mr. Raver received a letter from Mayor James
E. Trobaugh advising that a meeting with Mr. Michael Layman of the Army Corps
of Engineers will be held on
IN THE MATTER
OF MAINTENANCE DEPARTMENT ISSUES:
Maintenance Superintendent
Thomas Harrison presented the following issues for Commissioner information and
approval:
1.
Update on Leak Issue at
Courthouse: Two weeks ago following a rain shower, Mr.
Harrison discovered a 1 ft. x 1 ft. wet area in the Adult Probation area and
about two inches of water in the passenger elevator. A file cabinet was moved, the area was dried,
and there are no signs of mold. Because
there were no other wet areas Mr. Harrison attributed the problem to drainage
coming up through the floor. He
suggested digging a hole in the elevator room to install a sump pump to release
water pressure that might be causing water to drain onto the floor. Mr. Harrison plans to contact Mr. Ed
Heffelmier, Project Manager of Terstep Company Inc. for suggestions on how to
release the water and pressure. Mr.
Raver commented that the water table is higher than it has ever been in
2.
Update on Mold Issue at Courthouse: Air
quality and mold reports from I.O.S.H.A. and Professional Services Industries,
Inc. (PSI) have not been received yet.
On Sunday afternoon, Mr. Raver conducted temperature and humidity
readings as follows:
Location Temperature Humidity
Done Sunday,
Courthouse Lobby Area 72° 33%
Courthouse Basement
Lobby and Probation Office 71° 34%
Done Today,
3.
Mr. Harrison advised that the heat has been turned on in the Courthouse. The new HVAC system will be able to
accommodate the temperature fluxuations of the unseasonable warm weather
predicted for this week.
4.
a. Update on Leak in Basement: (See page 3, July 7th, 2003
minutes, “In the Matter of Maintenance Department Issues”, Item 3, for related
discussion) F.E.M.A.
has authorized
Mr. Harrison to obtain a quote from a contractor to trace the location of the
pipes and install four (4) check valves to stop the flow of flood water. Mr. Harrison forwarded an estimate to
F.E.M.A. from William Noland & Son Excavating Inc. in the amount of
$3,900. F.E.M.A. signed and returned the
estimate. The work will be added to the
carpet/tile replacement project. F.E.M.A.
will pay for 75% of the work and the County will be responsible for paying the
remaining 25%. Mr. Harrison said there
is enough money to pay for the County’s 25% plus the $2,500 deductible out of
the $8,775 appropriation from the Cumulative Capital Development Fund (CCD) for
the carpet and tile installation. The
total cost for the floor replacement is approximately $26,800.
b. Mold Removal
Update: (See page 2, September 2nd,
2003 and page 3, September 15th, 2003 minutes, “In the Matter of
Maintenance Department Issues”, for related discussion) Mr. Harrison contacted three (3) companies
for quotes on removing mold in the basement of the Government Building. About five (5) weeks ago, those companies
conducted individual onsite assessments and stated there is no asbestos in the
basement. Since that time, Specialty
Systems, Inc. from
Remove pipe
insulation and disinfect $
10,780.00
Re-insulate pipes
with ½-inch Armaflex $
15,200.00
Alternate 1: Insulate 51 control valves $ 5,200.00
Total $
31,180.00
Mr. Raver made a motion to accept the proposal including Alternate No. 1 from Specialty Systems, Inc. as presented for a total cost of $31,180.00. Mr. Harbaugh seconded the motion, and it carried.
5.
Repair
of Howard Haven Van: Last week
Ms. Joyce Colburn, Co-Manager of Howard Haven, contacted Mr. Harrison for
suggestions regarding repairing a van that is used to transport residents. It has been out of service for approximately
two (2) weeks. Mr. Harrison requested
permission to ask the wrecker service for the Sheriff’s Department to tow the
van and ask the Emergency Management Agency if their mechanic at the Civil
Defense Garage would consider repairing it.
The Commissioners approved Mr. Harrison’s proposition by consensus.
IN THE MATTER
OF MISCELLANEOUS COURTHOUSE ISSUES:
1.
Mr. Raver reported that Circuit
Court Judge Murray made positive comments regarding the Courthouse renovations and expressed appreciation that the water
fountains are working again. Judge
Murray also appreciated the efforts of Information Systems working with Word
Systems on the installation of the recording/speaker system.
2.
Card Access System: (See page 5, attached, “In
the Matter of Information System Manager Issues”, Item 1, for related
discussion) The access
cards for the new card access system will available this month. Once the equipment is up and running, the
west access door will be locked to everyone except for those who have an access
card. Mr. Raver proposes to do a news
release to relay this information to the public.
3.
New Security Office: The new video monitoring system is up and
running. The Sheriff Deputy stationed in
the lobby will relocate to the new security office (the former CASA Office). Discussion was held regarding what to do with
the booth that was formerly used by the deputy.
Mr. Raver commented that if the vacant booth remains in the lobby it
likely would become a collection point for miscellaneous items.
4.
Bench For Holding Cell: Several requests for information regarding a bench in the new holding
cell have gone unreciprocated. Mr.
Harrison felt too much time has passed and suggested going ahead and purchasing
a bench.
5.
Additional Signs: (See page 5, July 21st, 2003 minutes, “In the
Matter of Courthouse Renovation”, Item 2, for related discussion) In July, Mr. Raver
delegated the responsibility of collecting the lists to Maintenance
Superintendent Tom Harrison and requested that he work with Mr. Bassett
regarding the sign details. Mr. Harrison
forwarded the sign requests to Mr. Bassett and Terstep Company, Inc. but he has
not received a response.
IN THE MATTER
OF PERSONNEL ADMINISTRATOR ISSUES:
Personnel Director Wanda
McKillip presented the following issues for Commissioner information:
1.
Free Breast Self-Exam Class: October is breast cancer awareness
month. A Free Breast Self Exam Class and
Luncheon will be held for all City and
2.
An Occupational
Safety and Health Administration Universal Precautions / Bloodborne Pathogens
Training Class is scheduled for
IN THE MATTER OF VACATION OF
UTILITY EASEMENT – WESTPOINT S/D, SECTION I:
Scheduled
Public Hearing –
The
public hearing was opened at
Mr. Ronald DeGraaff,
Mr. Harbaugh made a motion to close the public
hearing. Mr. Raver seconded the motion,
which carried.
There being no objections to vacating the easement, Mr.
Harbaugh made a motion to approve Ordinance
No. 2003-BCC-45. Mr. Raver seconded
the motion, and the motion carried.
Close Public Hearing –
IN THE MATTER
OF INFORMATION SYSTEMS MANAGER ISSUES:
Mr. Terry Tribby,
Information Systems Manager, presented
the following issues for Commissioner information and approval:
1.
Card Access System
Notification: In addition
to the public notice mentioned earlier (See page
4, attached, “In the Matter of Misc. Courthouse Issues”, Item 2) by Mr. Raver, Mr. Tribby will distribute notices in
the Attorneys’ mail bins.
2.
Wireless Alarm Duress System
Update: (See pages 6 - 7, attached, “Duress Button
Demonstration”, for related discussion) The
duress buttons have been installed in the courthouse and the system is ready to
be activated. Mr. Tribby is working in
conjunction with Deputy Craig Trott and the
3.
Status of Recording System
Problem: Mr. Tribby
was unaware of any issues regarding the recording system until last week. On Tuesday, a technician from Word Systems
who was working in Superior II informed Mr. Tribby that the FTR Gold software
was locking up all of the recording systems.
Word Systems are aware this problem has occurred in the past and the
typical solution is to recreate the software from scratch and re-install
it. Initially Word Systems said they
were going to charge the County for the additional work. A hold was placed on the check to Word
Systems for the initial work until the issue could be resolved. Since that time Word Systems resolved the
lock-up issues and the recording system is working satisfactorily. Mr. Tribby felt it was okay to release the
entire payment to them.
4.
Homeland Security Grant: (See page 6, attached, “In
the Matter of Emergency Management Agency Grant Agreements”, Item 1, for
related discussion) Mr.
Tribby recently met with representatives from the
5.
Reorganization Proposal: The contract for Computer Contract Technician
Edward Beheler has expired and Mr. Beheler has accepted employment in another
county. (See page 3,
Information
Systems Manager $ 53,000.00
Network
Administrator $ 43,000.00
Systems
Administrator $ 43,000.00
$139,000.00
Mr. Bagwell strongly supported the proposed salary modifications. He commented that many information systems have been put in place in the County and the work has significantly increased. The County needs to make sure that the systems are properly maintained.
Discussion came up whether a recommendation from the PAC Committee was necessary. Since a couple of Council Members serve on the committee Personnel Administrator Wanda McKillip commented that Mr. Tribby would have an opportunity to provide a more detailed presentation of this proposal.
Mr. Raver made
a motion to authorize the transfers listed above in the amount of $139,000.00
and send the salary proposal to the PAC Committee to make a recommendation to
the Council, which meets on
IN THE MATTER OF EMERGENCY MANAGEMENT AGENCY GRANT AGREEMENTS:
(See pages 2 – 3, March 24th, and page 8,
April 21st minutes, “In the matter of Emergency Management Agency
Issues” for related discussion)
EMA Director Larry Smith presented the following issues for
Commissioner information and approval:
1. PDK
Enterprises, L.L.C. Contract: In March 2002, the County entered into a
Local Emergency Planning Sub-grant Agreement with the State Emergency Agency to
complete an analysis of different types of hazards in
Mr. Raver made a motion to
approve the Local
Emergency Planning Agreement between PDK Enterprises, L.L.C. and
2. Homeland Security Grant: Emergency Management Agency anticipates
receiving $215,000 through Homeland Security.
There are no matching monies required for this grant. The grant money will be used by City-County
Emergency Agencies to supplement communications as referred to by Mr. Tribby
earlier in this meeting. The grant must
be sent in by
Mr. Harbaugh made a motion to approve the application for the Homeland Security Grant to be used for communications activity and authorize the President to sign on behalf of the Board. Mr. Raver seconded the motion, which carried.
IN THE MATTER OF CITY
OF
General Manager Jerry Jenkins, Councilman Dwight
Singer, and Bookkeeper Jim Parsons were in attendance to present a financial
report.
The months of January through March have active
YEAR-T0-DATE BUDGET PRIOR YEAR
(8-Month
Period)
Gross
Revenue $158,075 $125,439. $116,929
Net Operating Expense $135,665 $115,419 $107,828
Total Operating Expenses $250,648 - $ 196,768 $198,165
Operating Income (loss) * - $ 114,983 -
$ 81,349 -
$ 90,337
Non-Operating
Income/Expense $ 60,698 $ 87,200 $ 65,549
NET
INCOME -
$ 54,285 -$ 5,851 -
$ 24,788
Compared to the previous year, the number of visits
to the museum has decreased by 878 during the first eight months of 2003. Visitors seem to like the inventory in the
Gift Shop. The amount of revenue from the Gift Shop has nearly doubled since last
year.
Mr. Parsons commented that
since he joined the organization in 1999, there have been operating losses in excess
of $100,000 each year. He stated that
the facility has not been profitable.
They are actively seeking grants and various other types of financial
support. A cost reduction program has
been implemented. The museum is closed
on Monday and Tuesday of each week, saving on electricity and labor costs. In addition, the museum is closed an hour
earlier every other day. Turning the
lights off until needed and eliminating extra telephone lines and pay phone has
resulted in a substantial savings on operating costs.
Because the County
financially supports the facility, Mr. Harbaugh felt a determination is needed
whether it is a benefit to the County.
One way would be to monitor the amount of revenue being spent in the
County by means of restaurants and motels.
The museum has a guest register but it is difficult to track the number
of out of town visitors. Mr. Singer
stated that the Visitors Bureau works in conjunction with the Museum by
promoting the County. Once an event is
planned in the community the Visitors Bureau notifies Mr. Jenkins so he can
sell space for the event. Mr. Bagwell
said another way to keep track of out of town visitors is to monitor
hotel/motel tax in each cycle. Mr. Raver
commented, “There are a lot more benefits to the community than what show up in
the dollar and cents balance sheet here.”
IN THE MATTER
OF DURESS BUTTON DEMONSTRATION:
Information Systems
Manager together with Sheriff Deputy Craig Trott demonstrated the use of the
duress buttons that were recently installed in the Courthouse,
IN THE MATTER
OF E-911 PHASE 2 COST RECOVERY:
Communications Director
Tony Ramsey presented the following issues for Commissioner information and
approval:
1. Mapping Cost Reimbursement: Mr. Raver made a motion to approve the request for funding from the Indiana Wireless Enhanced 911 Advisory Board as reimbursement for the E-911 portion of the Mapping Project in the amount of $56,450.00 and authorize the President to sign on behalf of the Board. Mr. Harbaugh seconded the motion, which carried.
2. Aerial Photography Cost Reimbursement: Mr. Raver made a motion to approve the request for funding from the Indiana Wireless Enhanced 911 Advisory Board as reimbursement for the aerial photography for the sum of $81,184.92 and authorize the President to sign on behalf of the Board. Mr. Harbaugh seconded the motion, and it carried.
IN THE MATTER OF
HOWARD HAVEN COUNTY HOME:
Interim Co-Managers Joyce Colburn and Deborah France advised that things are going well with the facility and presented the following information:
●
Two
(2) new people moved into the facility, increasing the number of full time
residents to 12.
●
Former director Kim Krieg has been moving her
personal items out as per the Commissioners directive issued (See page 5, September 15th, 2003
minutes, “In the Matter of Howard Haven County Home”, Item 9, for related
discussion).
●
Ms. France stated they would like to propose
hiring a part-time employee to keep up with the additional workload resulting
from increased residency. Mr. Harbaugh
suggested that a detailed written request could be submitted.
●
Mr. Raver received an inquiry about
information on short-term adult care. If
the facility has an opening, Mr. Raver felt that a person should be allowed to
apply for short-term residency at a self-pay rate. Mr. Bagwell mentioned that a short-term
residency could impede an opportunity for a full time resident. Ms. Colburn said if that should happen, then
the full time applicant would be placed on a waiting list. The Commissioners were receptive to the
short-term care concept but there are no policies or contracts in place to
establish the protocol. The Co-Managers
will work on drafting a policy to address application procedure and
qualifications specifically for short-term care.
●
Mr. Raver was pleased to announce that no
violations were noted in the Retail Food Establishment Inspection Report on
IN THE MATTER
OF MAP MAINTENANCE AGREEMENT – AUDITOR’S OFFICE:
In accordance with the
Professional Services Agreement between Howard County and Schneider, Mr. Jimmy
West, GIS Project Manager, presented an Authorization To Proceed
with GIS Professional Services for Commissioner approval.
Mr. Harbaugh made a motion
to approve the Authorization To Proceed as presented to be paid out of the
Reassessment Fund and authorize the
President to sign on behalf of the Board.
Seconded by Mr. Harbaugh, the motion carried.
IN THE MATTER OF
Mr.
Dick Norris from Downey Insurance presented the following issues for
Commissioner information:
1. IPEP Safety Award: Mr. Norris presented an engraved plate to place on the Plaque. The award, for calendar year 2002, is achieved by having less than a 50% loss ratio plus an acceptable claim incident rate as compared to municipalities statewide.
2. Claim Status in 2003: Mr. Norris reported that the year-2003 looks better than in the past few years. There are approximately thirty (30) claims but most of them have been closed and there are no large open claims. Only about $22,000 in worker compensation claims has been paid out year-to-date compared to $124,000 paid a few years ago in a 12-month period. Mr. Norris commented that the County should be commended for the attention it has given to safety.
3. Projection On Rates and Premiums: Mr. Norris recently heard the rates that the Indiana Compensation Rating Bureau will file with the State this year for workers’ compensation will probably be very close to the rates they filed last year.
4.
A notice of the 13th Annual Meeting of
the Members of the Indiana Public Employers’ Plan, Inc. was
acknowledged. The meeting will be held
on
IN THE MATTER OF COMMUNITY CORRECTIONS – PURCHASE OF VEHICLE:
Community Corrections Director Steve Maus presented a quote from Kokomo Auto World for the purchase of a used 2003 Mercury Grand Marquis in the amount of $17,800 with a five (5) year extended warranty for $895 for a total price of $18,695.00.
Mr. Bagwell questioned why this model with a large
V-8 engine was selected over a smaller fuel-efficient vehicle. Mr. Maus contended that the gas mileage is
not much different compared to a smaller vehicle such as Mercury Sable or Ford
Taurus.
Mr. Raver made a motion to authorize the Howard
County Community Corrections to purchase the 2003 Mercury Grand Marquis from
Kokomo Auto World in the amount of $17,800 and a five (5) year extended
warranty for $895 for a total price of $18,695.00. The motion was seconded by Mr. Harbaugh and
carried.
IN THE MATTER OF TUDOR DRAIN - UNDERGROUND LIFT STATION:
County Surveyor Beryl Grimme presented a claim in the amount of $2,473.00 from PSI Energy, Inc. to extend underground service to the lift station for the Tudor Drain on the Henry Troyer Wetland located at 250 North 375 East. The County does not have to pay for their service for 2-½ years. Mr. Grimme said the original contract was approximately $58,000.
Mr. Raver made a motion to approve payment to PSI Energy, Inc. for the underground service to the lift station as part of the Tudor Drain – Henry Troyer Wetland Project in the amount of $2,473.00. Seconded by Mr. Harbaugh, the motion carried.
IN THE MATTER OF
1. A Poor Relief Hearing was conducted on
2. A Poor Relief Hearing was conducted on
Mr. Raver made a motion to uphold both of the denials of the Center Township Trustee based upon the finding that the Township Trustee followed the Eligibility Standards and Guidelines for Poor Relief applicable to each case. Mr. Harbaugh seconded the motion, and it carried.
IN THE MATTER OF A SCOUTING
MEMBER:
Mr. Bagwell extended recognition to Carl Christensen, a member of Boy Scout Troop 506. Mr. Christensen came forward and stated he was currently working toward a Communications Merit Badge and Citizenship in the Community Merit Badge. He thanked Mr. Bagwell for letting him know about the Commissioners’ meeting.
IN THE MATTER OF CLAIMS AND REPORTS:
Auditor Claims Deputy Konny
Zurcher presented for
1. Operating claims payable on
MS4
Coordination $
1,514.94
400
North Right-of-Way Project $
9,653.17
3.
Commissioner’s Salary Claims for hourly, salary, and overtime payable for October
10th and
4.
The
Howard County Treasurer’s Report for the month of August 2003 was
accepted on a motion made by Mr. Harbaugh, seconded by Mr. Raver, and carried.
5.
Maximus, Inc. Contract Renewal: Maximus has been providing assistance to the
County for a number of years in preparing claims to the State for recovery of
funds due the County from the Federal and State governments. Mr. Harbaugh made a motion to approve the
Maximus Inc. Contract to provide professional consulting services for a one (1)
year period and authorize the President to sign on behalf of the Board. Mr. Raver seconded the motion and it carried.
6.
Update on Levies:
a. Cumulative Bridge Fund Levy: The 2003-2004 levies for the Cumulative
Bridge Fund were set at a maximum of $560,000.
b. Reassessment Levy: The Commissioners were given copies of a
letter to the Indiana Department of Local Government Finance requesting the
0123 Reassessment Levy for 2003-2004 be stopped. These monies will be utilized by the County
General Fund in 2003-2004.
7.
The preliminary
IN THE MATTER OF COUNTY ATTORNEY ISSUES:
1.
A motion was made by Mr. Raver, seconded by Mr. Harbaugh, and carried
to approve payment for the following claims:
a.
Monthly office allowance in the amount of $550 for October 2003.
b. Quarterly Statement for litigation
matters from July 1 to
2.
Attorney Murrell will be out of town on vacation next week, October 13th
through October 17th, 2003.
3.
Dumping Violation: Mr. Bagwell has received
complaints from a county citizen regarding unauthorized dumping. Mr. Brent McCoy is operating an unlicensed
business, which is a separate matter that needs to be addressed by the Plan Commission. Mr. McCoy is burning shipping crates from his
business and dumping the ashes and miscellaneous debris across the road from
his property located at 2237 South 870 West.
Mr. Raver made a motion to
authorize the
IN THE MATTER OF COMMISSIONER ISSUES:
1.
Sewer Advisory Committee Report: Mr. Raver
reported that the Sewer Advisory Committee held a meeting on
2.
Three (3) radios have been ordered from State of the Art Communications for court security
officers. The security officer in
Superior III already has an updated radio.
Mr. Raver made a motion to purchase three radios out of the EDIT Fund
for the security officers in
3.
The Strategic Development Group has a meeting scheduled on
There being no further
business before the Board at this time, Mr. Harbaugh made a motion to
adjourn. Mr. Raver seconded the motion
and it carried. The meeting closed at
THE
HOWARD
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BRADLEY
J. BAGWELL, PRESIDENT
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JOHN
B. HARBAUGH, VICE PRESIDENT
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PAUL
J. RAVER, MEMBER
ATTEST:
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Commissioner Minutes,