HOWARD
The Howard County Board of Commissioners met in Special
Session on
The meeting was called in order to consider acceptance of
bids for office furniture in the Courthouse and to address any other pending
miscellaneous issues. Approval of the
minutes of the previous meeting held on
Major Steve Rogers called the meeting to order and President Bradley J. Bagwell conducted the meeting.
IN THE MATTER OF COURTHOUSE RENOVATIONS:
Mr. William Bassett of William Bassett and
Associates presented the following issues for information and approval:
1. Furniture Bid for Courthouse: (See page 4 March 17th, 2003
Minutes, “In the Matter of Opening Office Furniture Bids for Courthouse” for
related discussion) One (1) bid
was submitted at the previous Board of Commissioners meeting on March 17th,
2003 from Beckley Office Equipment in the amount of $151,965.56.
Mr. Raver made a motion to accept the bid for office furniture for the Howard County Courthouse Renovation Project from Beckley Office Equipment in the amount of $151,965.56. Mr. Harbaugh seconded the motion, and it carried.
2. Other Courthouse Renovation Issues: Contractors are in the process of working on several floors of the building:
·
The tile is nearly finished in the basement area.
·
Work continues in the Juvenile Court area.
·
Areas of the Circuit Court Judge’s Chambers are being demolished.
·
Steel studs and walls have been put up in the new Public Defenders
area.
·
The temperature issue in the new Communications Room is currently being
addressed. Mr. Bassett is evaluating
installation of a supplemental air conditioning system, independent from the
main system. A proposal will be
presented at the next Commissioners’ meeting on April 7th. Presently, temporary air conditioning is
being used.
·
Also, a proposal will be presented to the Commissioners on April 7th
regarding completion of the air handling system in the penthouse room.
IN THE MATTER OF MAINTENANCE DEPARTMENT ISSUE
– Preventative Maintenance Contract:
(See pages 3 - 4,
Maintenance Superintendent Thomas Harrison presented
the modified contract with Siemens Building Technologies, Inc. for preventative
maintenance at the Administration Center, Government Building, Kinsey Youth
Center, and the Criminal Justice Center and portions of the Courthouse that are
not currently covered by contracts from the Renovation Project. The agreement shall remain in effect for one
(1) year beginning (retroactive to)
Mr. Raver made a motion to approve the modified
preventative maintenance contract for the buildings indicated at a cost of
$33,398.00 with Siemens Building Technologies, Inc. for the year-2003. Mr. Harbaugh seconded the motion, which
carried.
IN THE MATTER OF INFORMATION SYSTEMS MANAGER
ISSUES:
Terry Tribby, Information Systems Manager, stated
that the Circuit Court offices have been moved from their old area to their new
area. They are totally disconnected from
all the old wiring (data and phones) and connected to new wiring.
Additional Comment:
Mr. Raver commended Mr. Tribby and his crew for
their great work in synchronizing the wiring work during the renovation Project
to accommodate involved offices to run well in the midst of the building and
moving.
IN THE MATTER OF SHERIFF DEPARTMENT ISSUES:
Major Steve Rogers presented the following items for
Commissioner information and approval:
1. Keefe Commissary Network Agreement: (See page 3) March 17th, 2003
minutes, “In the Matter of Commissary Agreement for Howard County Jail”, for
related discussion) The County Auditor questioned Section 1
stating that the County agrees to buy the hardware for the sum of
$16,891.00. First Sergeant Terry Sokol
explained that the $16,891 purchase price only applies if the County terminates
the contract prior to the three-year term, keeping the computer equipment and
software furnished by Keefe. The
agreement has been reviewed by the
Mr. Raver made a motion to accept the Keefe Commissary Network Agreement as presented and authorize the President to sign on behalf of the Commissioners. Mr. Harbaugh seconded the motion, and it carried.
2.
IN THE
MATTER OF PLAN COMMISSION PROPERTIES FOR APPROVAL:
Plan Commission Director, Glen Boise, presented the
following issue for information and approval:
1. Case 3-CP-03 – twenty-nine (29) lots in
The Greens at Wildcat Subdivision, Section 2, located at
IN THE
MATTER OF PERSONNEL ADMINISTRATOR ISSUES:
Personnel Director Wanda McKillip presented the
following issues for Commissioner information:
1. Healthy Habits for Life: County Extension Director Susan Neher will be
conducting a series of lunchtime seminars on Thursdays, April 10th
to May 15th from
Because the seminar series is an educational program put on by a county office, Mr. Raver made a motion to authorize the information to be circulated with the employees’ paychecks. Mr. Harbaugh seconded the motion, and it carried.
2. Commissioner
Appointment Modifications:
a.
Errors in the Commissioner Appointments for 2003 were corrected. Corrected copies will be distributed soon.
b. An appointment to the
IN THE MATTER OF MAPPING DEPARTMENT ISSUES – Mapping
Contract:
(See page 6,
Attorney Larry Murrell, together with
Mapping/Property Records Coordinator & Drafts Person Jamie Shepherd,
reviewed the Professional Services Agreement with Randall Miller and
Associates. The agreement will authorize
Mr. Miller to complete the horizontal and vertical controls enabling the new
aerial photographs to be shot using the proper scale. The agreement states that the cost shall not
exceed $9,950.00. A Certificate of
Liability Insurance was submitted by Mr. Miller.
Mr. Harbaugh made a motion to approve the
Professional Services Agreement with Randall Miller and Associates and authorize
the President to sign on behalf of the Commissioners. Mr. Raver seconded the motion, which carried.
IN THE MATTER OF EMERGENCY MANAGEMENT AGENCY
ISSUES:
Mr. Larry Smith, Director of Emergency Management,
presented the following two (2) grant applications for Commissioner approval:
1. Community Emergency Response Team (CERT)
Sub-grant Agreement: The purpose of
the Agreement, based on population size, is to enable the State to make a
sub-grant to the County from the FEMA Federal Fiscal Year 2002 Supplemental
Funding Grant in the amount of $2,798.60.
The funds are allotted for the State to train three (3) people in
Mr. Raver made a motion to authorize the application of the Community CERT Sub-grant Agreement in the amount of $2,798.60, naming Mr. Larry Smith as the local contact person and authorize the President to sign on behalf of the Board. Mr. Harbaugh seconded the motion.
The
Mr. Harbaugh withdrew his
second to the motion. Mr. Bagwell
vacated the chair to second the motion, which carried two (2) to one (1) as
follows:
John
Harbaugh Nay
Paul
Raver Aye
Bradley
Bagwell Aye
2. Local Emergency Planning Sub-grant
Agreement: This Agreement is between
the State Emergency Management Agency and the County, based on population size,
in the amount of $17,888.62 for the purpose of completing an analysis of
different types of hazards in
Mr. Raver made a motion to
authorize the application for the Local Emergency Planning Sub-grant in the
amount of $17,888.62, naming Mr. Larry Smith as the local contact person and
authorize the President to sign on behalf of the Board. Mr. Bagwell vacated the chair to second the
motion, which carried two (2) to one (1) as follows:
John
Harbaugh Nay
Paul
Raver Aye
Bradley Bagwell Aye
IN THE MATTER OF CHILD ABUSE PREVENTION
MONTH:
Ms. Paula Adair, Vice Chairman of the Board of
Directors of the Howard County Prevent Child Abuse Council, stated that April
is Child Abuse Prevention Month, both nationally and statewide. The Howard County Prevent Child Abuse Council
conducts many activities through the year and requests the Howard County Board
of Commissioners to prepare a proclamation declaring the month of April to be
designated as Child Abuse Prevention Month throughout
Mr. Harbaugh made a motion to authorize the
IN THE MATTER OF COMMISSIONER ISSUES:
There were no issues presented for discussion at
this time.
There being no further
business before the Board at this time, Mr. Raver made a motion to
adjourn. Mr. Harbaugh seconded the
motion and it carried. The meeting
closed at
THE
HOWARD
___________________________________________
BRADLEY
J. BAGWELL, PRESIDENT
___________________________________________
JOHN
B. HARBAUGH, VICE-PRESIDENT
___________________________________________
PAUL
J. RAVER, MEMBER
ATTEST:
__________________________________
Commissioner Minutes,