HOWARD
The Howard County Board of Commissioners met in Regular Session on
The meeting was called to
order by Sheriff Marshall Talbert and conducted by President Bradley J.
Bagwell.
The minutes from the last regular meeting held on
IN THE MATTER
OF HIGHWAY ISSUES:
Mr. Ted Cain, Howard County Highway Engineer/Superintendent presented the following issues for Commissioner information and approval:
1.
Construction Inspection Proposals for Bridge
No. 61: (See page 1,
2.
Maintenance Bond No. BCI 1717924: A three (3) year maintenance bond in the
amount of $9,003.15 was submitted from Mohr Construction Company, Inc. for the
maintenance of stone base for streets, concrete curbs and gutters, asphalt
streets, street signs and traffic control devices for The Greens at Wildcat
Subdivision, Section 2, in
Mr. Harbaugh made a motion to accept the maintenance bond for The Greens at Wildcat Subdivision, Section 2, as presented. Mr. Raver seconded the motion and it carried.
As a matter of record, the Commissioners already had accepted the
streets in The Greens at Wildcat Subdivision, Section 2, at the
3. Acceptance of Streets: Following Mr. Cain’s inspection, the following two new streets were considered:
a. The streets in Walnut Estates Subdivision, Section 16, were accepted on a motion made by Mr. Raver. Seconded by Mr. Harbaugh, the motion carried. The Commissioners signed the approval document.
b. The streets in Cloverdale Subdivision, Section 9, were accepted on a motion made by Mr. Harbaugh, seconded by Mr. Raver, and carried. The Commissioners signed the approval document.
4. Transfer of Funds: As a matter of the annual end of the year clean up, Mr. Cain proposed the following transfer of funds:
FROM TO
APPROP NO. ACCOUNT APPROP. NO. ACCOUNT AMOUNT
44725 Garage Equipment 44721 Trucks $ 5,000.00
34251
34253 Repair Graders 34252 Repair Trucks $ 1,800.00
31213 Travel 31510 Bonds $ 50.00
24322 Tires & Tubes 24323 Other Garage $ 128.49
32560 Rent Equipment 32253 Refuse Disposal $ 78.87
22373 Safety Supplies 22371 Hardware & Tools $ 116.81
Mr. Raver made a motion to approve the transfers as outlined by Mr. Cain. Mr. Harbaugh seconded the motion, and it carried.
CUMULATIVE BRIDGE
FUND:
FROM TO
APPROP NO. ACCOUNT APPROP. NO. ACCOUNT AMOUNT
33701 B-61 33705 B-37 $ 5,643.64
Mr. Raver made a motion, seconded by Mr. Harbaugh, and carried to approve the above listed transfer.
LOCAL ROAD AND
STREET FUND:
FROM TO
APPROP NO. ACCOUNT APPROP. NO. ACCOUNT AMOUNT
to
A motion was made by Mr. Raver to approve the
requested transfer. Mr. Harbaugh
seconded the motion, which carried.
IN THE MATTER
OF SHERIFF DEPARTMENT ISSUES:
Sheriff Marshall Talbert presented the following issues for Commissioner information and approval:
1. Jail Report for the Month of November: The average daily inmate population was 288 compared to 285 in October.
2.
Block Grant Award Notification: (See page 2,
Mr. Harbaugh made a motion to approve the Grant Award Notification and authorize the President to sign on behalf of the Commissioners. Mr. Raver seconded the motion, and it carried.
3. Personal Injury Traffic Accident: Corporal David McKinney was involved in a traffic accident on December 13th at the intersection of 300 West and 250 South. He had just arrived on the scene of a property damage traffic accident when a teenage driver slid into his vehicle while he was sitting inside. Corporal McKinney was treated and released from the hospital for a laceration to the back of his head. The squad car incurred $3,000 to $5,000 in damages. Corporal McKinney is recovering and expects to return to work in a few days.
IN THE MATTER
OF PLAN COMMISSION ISSUES AND PROPERTIES FOR APPROVAL:
Plan Commission Director
Glen Boise presented the following issues for Commissioner information and
approval:
1.
Case 24-CP-03
– one (1) lot in Kirkendall Estate Subdivision, located at 3801 South 450 West was approved on a motion made by Mr.
Harbaugh. Mr. Raver seconded the motion,
and it carried.
2.
Unsafe
Buildings: Mr. Boise had no new information to report.
3.
Flood
Mitigation Issues: A copy of the draft application was submitted
to the Commissioners. Mr. Boise stated
he is working on completing bids and costs calculations for the Drainage Board
project.
IN THE MATTER OF MAINTENANCE DEPARTMENT ISSUES:
Assistant Superintendent Jeff Berry attended the
meeting in Maintenance Superintendent Thomas Harrison’s absence.
1.
Door Project at Courthouse: (See
page 3, December 1st, 2003 minutes, “In the Matter of Maintenance
Department Issues”, Item 1, for related discussion) Mr. Berry reported that an estimate was
received from Kokomo Glass Shop, Inc. to replace some wood doors with glass
doors. The cost to replace each door
would be $600 plus $80.00 for shipping.
Mr.
2.
Painting Project: Sheriff Talbert had earlier
mentioned he would like to keep inmates busy this winter by doing inside
painting in county buildings.
Mr. Raver
commented there are some areas on the second and third floor of the
3.
Benches in Holding Cell Area: Mr.
4.
Christmas Decorations for Courthouse: No
new information has been received from The Main Street Association regarding
lights for the Courthouse exterior and evergreen trees.
IN THE MATTER
OF PERSONNEL ADMINISTRATOR ISSUES:
Personnel Director Wanda McKillip presented the following issues for
Commissioner information and approval:
1. Insurance Premium
Issue: Mr. Doug Heath, Representative from Miles
& Finch, Inc., stated the Howard County Insurance Committee met on
Mr. Harbaugh made a motion to approve the Insurance Committee recommendation regarding coverage for Mr. Vernal Baugh. Mr. Raver seconded the motion, and it carried.
2. IN THE MATTER OF COMMISSIONER APPOINTMENTS: The following reappointments were
made for the year-2004:
a.
b.
c.
d.
City of
4. The Family Medical Leave Log for 2003 was confirmed on a motion made by Mr. Harbaugh. The motion was seconded by Mr. Raver and it carried.
5. The COBRA Log and the Retiree Log were submitted for Commissioner information.
6. On a separate matter, Mrs. McKillip presented appreciation gifts to the Commissioners and others in attendance for going through all the good times and challenging issues throughout the 2003-year.
IN THE MATTER OF INFORMATION SYSTEMS DIRECTOR ISSUES:
Information
Systems Director Terry Tribby presented the following issues for Commissioner information and approval:
1. E-911 Dispatch Link: (See page 5, November 17th, 2003 minutes, “In the Matter of Information Systems Director Issues”, Item 2, for related discussion) Mr. Tribby is scheduled to meet with Ameritech on December 18th to discuss canceling the ISDN line connection between E-911 Dispatch and the Kokomo Police Department. This will be a savings to the County for around $1,000.00 per month. One pair of ISDN lines will remain as a back-up.
2.
Door Access System at Courthouse: All of the access cards have been
printed. As soon as the last
line is installed to the prisoners’ jail
area, the system will be activated.
3.
Wireless Duress System Update: The last radio ordered for the Courthouse
security officers is anticipated to arrive today. Courthouse Security Deputy Craig Trott and
Captain Napoleon Leal will make arrangements to conduct an all-county test with
the Sheriff’s Department and Kokomo Police Department. All officers will have the opportunity to
hear the pre-recorded messages transmitted by the duress system.
4.
Workstation
Upgrades at Courthouse: Information Systems personnel are currently
working on getting the twenty-two (22) new workstations ready for production.
5. Disposal of Old Computers: Mr. Tribby has always been reluctant to sell used computer equipment to employees due to the risk that sensitive data might remain after cleaning the hard drive. Recently he discovered some free software that will clean off hard drives according to government standards. The government standards require the hard drive to be swiped a minimum of seven times. The new software would cost the county nothing and is capable of swiping the hard drive up to 26 times. Mr. Tribby recommended allowing County employees to purchase the obsolete computer units at a minimal cost. After a discussion, Mr. Raver made a motion to authorize the sale of any obsolete computer systems for $50.00 each accompanied by a disclaimer notice that the purchaser must sign which exempts the county from any operational flaws. Mr. Harbaugh seconded the motion, which carried.
6.
New Server at Courthouse: (See page 3,
IN THE MATTER OF RECORDER
SOFTWARE PROPOSALS:
(See page 4,
Computer Systems Incorporated (CSI) from Fishers, IN
Fidlar
Companies,
Discussion ensued regarding how the process of conversion will coordinate with the new software vendor. Attorney Larry Murrell advised the extent that these companies will be able to convert needs to be addressed when reviewing the proposals. If neither company can convert, both responses might be inadequate. Mr. Bagwell said if the database is a freeware and not proprietary to Low, then the new software vendor should be able to write a conversion program. Mr. Tribby agreed with Mr. Bagwell’s comment.
Mr. Harbaugh made a motion to
accept the proposals and submit them to the
IN THE MATTER OF E-911
DISPATCH:
Communications Director Tony Ramsey presented the following issues for Commissioner information and approval:
1. Addendum to Contract: Mr. Ramsey presented an addendum to the E-911 Contract. Installation is a one time cost of $3,200.00 with a recurring monthly cost of $56.00 based on 850 calls per month.
Mr. Raver made a motion to approve Addendum Number 3 to the Enhanced 911 Service Agreement. Seconded by Mr. Harbaugh, the motion carried.
2. Request for Transfer: The cost for two new radio channels was taken out of the Equipment line, leaving a negative balance. Mr. Ramsey requested approval to transfer $20,000.00 from Communications Systems to Equipment Account to bring the balance out of the red.
Mr. Raver made a motion to approve Resolution 2003-BCC-22 to transfer $20,000.00 from Line Item 3216 to Line Item 4720 in Account 145 Howard County 911 Enhanced Services Fund. Mr. Harbaugh seconded the motion, and it carried.
IN THE MATTER OF PURCHASE
OF RIGHT-OF-WAY PARCELS FOR ROAD IMPROVEMENTS:
Mr. James Hamilton from
Mr. Harbaugh made a motion to approve the appraisals and authorize the negotiations to purchase the right-of-way parcels. Mr. Raver seconded the motion, and it carried.
3. Bridge 61 Project at 500 East 200 South: A permanent right-of-way acquisition in the amount of $450.00 was submitted. Mr. Raver made a motion to approve the appraisal and authorize the process to purchase the right-of-way parcels at Bridge 61. Seconded by Mr. Harbaugh, the motion carried.
4. Road 400 North Project: The Board previously authorized the right-of-way purchase for Parcel 4C. The Commissioners signed the form for the temporary right-of-way and the disclosure.
IN THE MATTER
OF COURTHOUSE RENOVATION:
Mr. William Bassett of William Bassett and Associates presented the following issues for Commissioner information:
Following an on-site meeting
with Terstep Company, Inc., they recommended suspending the ceiling and new
lighting in Superior Court II. (See
page 5,
Mr. Harbaugh made a motion to accept the Request for Proposal No. 40 for the lighting, ceiling, and insulation in Superior Court II in the amount of $14,037.00. Mr. Raver seconded the motion, which carried.
IN THE MATTER OF PROPOSAL
FOR VETERANS RECOGNITION:
Ms. Linda Whicker submitted a request on behalf of the Kokomo Elks Lodge #190 to sponsor a project to place a monument or plaque in the Courthouse to recognize and honor all United States Veterans who have served in war defending our country since the Vietnam War. All designs and proposals would be presented to the Commissioners for approval. Mr. Tom Harrison, Mr. Allen Polsgrove, and Mr. John Russell shall serve on the committee for this project.
Mr. Raver made a motion to approve the Veterans Committee of the Kokomo Elks Lodge #190 to proceed with the concept of recognizing veterans in the Courthouse rotunda. Mr. Harbaugh seconded the motion, which carried.
IN THE MATTER OF
A Poor Relief Hearing was
conducted on
IN THE MATTER OF
DEDICATION OF DAIMLER CHRYSLER ITP PLANT 2:
Councilman Dwight Singer
announced that Mr. James Mullins, Chrysler Corporation, has invited the
Commissioners, County Council,
IN THE MATTER OF
Mr. Paul Wood, President of the
Kokomo Main Street Association, submitted a written request to discharge a
fireworks display off the Courthouse roof for the annual New Year’s Eve
Celebration. Copies of the Certificates
of Liability Insurance for
IN THE MATTER OF CLAIMS AND REPORTS:
1. Operating claims payable on
2. Commissioner’s Salary Claims for hourly, salary, and overtime payable December 19th and December 26th (paid December 23rd) 2003, were approved on a motion made by Mr. Harbaugh. Mr. Raver seconded the motion, and it carried.
3.
IN THE MATTER OF COUNTY ATTORNEY ISSUES:
1. Attorney Murrell presented a claim for his monthly office
allowance in the amount of $550.00 for December 2003 and reimbursement for IMLA
membership dues in the amount of $75.00.
Mr. Raver made a motion to approve payment. Mr. Harbaugh seconded the motion and it
carried.
2. IN THE MATTER OF COMMISSIONER APPOINTMENTS: The Howard County Redevelopment Commission consists of five (5) members. Attorney Murrell advised that all five of the members wished to be reappointed for another term consisting of one (1) year:
Philip E. Wise
Bradley R. Newton
E.P. Severns, Jr.
Larry Hinesley
Dale E. Etherington
Mr. Raver made a motion to reappoint all five (5) individuals to the
Howard County Redevelopment Commission for a one (1) year term each, beginning
3. Chrysler Bond Issue: The projected rate of savings will be approximately
$16,000.00 a year more than originally expected. With the bond sale, the total savings will be
$360,000.00 the first year and then about $2,000.00 each succeeding year. The bonds will be paid off in the year-2007. Mr. Rick Hall at Barnes and Thornburg Law
Firm is sending all of the necessary documents by next week to be signed by the
Redevelopment Building Authority and
Building Commission. The financing is
anticipated to be concluded by
4. Outstanding Year End Issues: There are issues that need to be taken care of before the end of the 2003-year such as the law enforcement liability insurance, the general liability insurance, and the inmate telephone contract. Attorney Murrell suggested calling a Special Meeting to review these items and any other remaining issues before the end of the year.
Mr. Raver made a motion to schedule a Special Meeting for Monday, December 29th, 2003, at 8:30 a.m. in order to address any last minute issues before the end of the 2003-year. Seconded by Mr. Harbaugh, the motion carried.
IN THE MATTER OF
COMMISSIONER ISSUES:
1. New London Conservancy District: Mr. Raver,
2. Taylor Township Regional Sewer
District: Grant Administrator Tina
Mendenhall Henderson has indicated that
3. Upcoming Meetings:
a. The next sewage committee planning meeting will be held in February 2004.
b. The next MS4 meeting will be scheduled with Amy Moore in January, 2004.
c. A GIS Committee meeting will be scheduled after the first of the 2004-year.
There being no further
business before the Board at this time, Mr. Harbaugh made a motion to
adjourn. Mr. Raver seconded the motion
and it carried. The meeting closed at
THE
HOWARD
___________________________________________
BRADLEY
J. BAGWELL, PRESIDENT
___________________________________________
JOHN
B. HARBAUGH, VICE PRESIDENT
___________________________________________
PAUL
J. RAVER, MEMBER
ATTEST:
__________________________________
Commissioner Minutes,