Glossary 1996
Library: An entity that provides all of the following:
1. An organized collection of printed or other materials, or a combination
thereof;
2. A staff trained to provide and interpret such materials as required
to meet the informational, cultural, recreational, or educational needs
of clientele;
3. An established schedule in which services of the staff are available
to clientele;
4. The physical facilities necessary to support such a collection,
staff, and schedule.
STAFF
Full-time Equivalent Employees: Full-time equivalents (FTE) of part-time and full-time
employees, are computed by taking the TOTAL number of hours worked per week
by all employees in each category and dividing it by the number of hours
CONSIDERED BY THE REPORTING LIBRARY TO BE A FULL-TIME WORK WEEK.
Librarians and Other Professional Staff FTE: FTE staff members doing
work that requires professional education (the master's degree or its equivalent)
in the theoretical and scientific aspects of librarianship. Also, in some
libraries, staff performing professional level tasks who, though not librarians,
have equivalent education and training in related fields (e.g., archives,
computer sciences, business administration, education).
All Other Paid Staff FTE: All other FTE library staff who are paid
annual salaries or hourly. Includes technical and clerical staff, but excludes
maintenance and custodial staff.
Total FTE staff: Total full-time equivalent of librarian and professional
staff, other paid staff and student assistants.
LIBRARY OPERATING EXPENDITURES
Expenditures: Funds expended by the library in fiscal year 1996 (regardless of
when received) from its regular budget and from all other sources, e.g.,
research grants, special projects, gifts and endowments, and fees for services.
Expenditures are reported for the 12-month period which corresponds
to the library's fiscal year between the calendar period June 1, 1995, to
September 30, 1996.
Salaries and Wages: Expenditures for full-time and part-time salaries
and wages before deductions excluding employee fringe benefits provided
by institution for all regular library staff. Salaries and wages from all
sources paid to students serving on an hourly basis are included. Federal
funds paid to students in the College Work Study Program are reported here.
Books, Serial Backfiles, and Other Print Materials: Expenditures
for all materials consisting primarily of words and usually produced by
making an impression with ink on paper. Included in this category are materials
that do not require magnification: books, government documents, Braille
materials, ephemeral print materials, and the like. Excluded are current
serial subscriptions and microforms.
Serials: Expenditures for current subscriptions to serials. Serials
are publications issued in successive parts, usually at regular intervals,
and, as a rule, intended to be continued indefinitely. Serials include periodicals,
newspapers, annuals (reports, yearbooks, etc.), memoirs, proceedings, and
transactions of societies. Excluded are expenditures for serials on microforms,
in audiovisual formats, and machine- readable formats.
Microforms: Expenditures for all photographic reproductions of textual,
tabular, or graphic materials reduced in size so that they can be used only
with magnification. Examples of microforms are roll microfilm, microcard,
microfiche, and ultrafiche. Included are current serials on microfilm.
Audiovisual Materials: Expenditures for all library materials that
are displayed by visual projection or magnification or through sound reproduction,
or both, including graphic materials, audio materials, motion pictures,
video materials, and special visual materials such as three-dimensional
materials. Included are current serials in AV formats.
Computer Files and Search Services: Expenditures for materials considered
part of the collection, whether purchased or leased, such as CD -ROMs, magnetic
tapes, and magnetic disks, that are designed to be processed by a computer
or similar machine. Examples are U.S. Census data tapes, locally mounted
databases, and reference tools on CD-ROM, tape, or disk. Included are current
serials in these formats. Included are expenditures for on-line searches
of remote databases. Included are expenditures for equipment when the cost
is inseparably bundled into the price of the information service product.
Excluded are expenses for library system software and microcomputer software
used only by the library staff.
Document Delivery Interlibrary Loan: Expenditures for document delivery
and interlibrary loan services. Included are fees paid for photocopies,
costs of telefacsimile transmission, royalties and access fees paid to provide
document delivery or interlibrary loan. Included are fees paid to bibliographic
utilities if the portion paid for interlibrary loan can be separately counted.
Expenditures related to transactions between the main or central library
and any branch or any other location within the Institution is not counted.
Other: Any other collection expenditures not already included above
such as expenditures for cartographic materials and manuscripts.
Preservation: Expenditures for the activities associated with maintaining
library and archival materials for use either in their original physical
form or in some other usable way. This includes but is not limited to binding
and rebinding, materials conservation, deacidification, lamination, and
restoration.
Furniture and Equipment: Expenditures for all library furniture and
equipment purchased during the 1994 fiscal year. Included are microform
equipment, audiovisual equipment, and related maintenance costs.
Computer Hardware and Software: Expenditures from the library budget
for computer hardware and software used to support library operations, whether
purchased or leased mainframe or microcomputer. Included are expenditures
for maintenance. Included are the expenditures for equipment used to run
information service products when that expenditure can be separated from
the price of the product.
Bibliographic Utilities, Networks and Consortia: Expenditures for
services provided by national, regional, and local bibliographic utilities,
networks, and consortia are included.
All Other Operating Expenditures: All other expenditures not already
reported above. Excluded are expenditures for new buildings and building
renovations.
Total Operating Expenditures: Included are all expenditures reported
above.
LIBRARY COLLECTIONS
Units or Volumes: An individual physical item of library material. Examples of units
are: a volume (books and serials); a reel sheet, or card (microforms); a
sheet or bound atlas (cartographic materials); a filmstrip, slide,
photograph, or print (graphic materials); a disk, cassette, cartridge, or
reel (sound recordings, film and video materials); a disk, tape, or cartridge
(computer files).
Volumes: Reported are the number of volumes of any printed, mimeographed
or processed work contained in one binding or portfolio, hardbound or paperbound,
which has been cataloged, classified, or otherwise made ready for use. Included
are any government documents that are accessible through the library's catalog
regardless of whether or not they are separately shelved. This includes
documents for which records are provided by the library or downloaded from
other sources into the library catalog.
Titles: Reported are the number of titles of publications which form
a separate bibliographic whole, whether issued in one or several volumes,
reels, disks, slides, or parts. The term "title" applies equally
to printed materials such as books and periodicals, as well as to audiovisual
materials, microforms, and machine-readable materials. Six copies of the
same edition of a title count as one title; two editions of the same title
which have been cataloged or recorded separately count as two titles; a
set of six monographs for which six shelflist entries have been made count
as six titles; and two multi-volume sets of the same edition for which one
shelflist entry has been made count as one title.
Government Documents: Includes government documents not accessible
through the library catalog and not reported in other categories.
Included are the number of units and titles of materials in all formats.
Serials: Includes the total number of current serials received
including those that are paid for and those received without payment. Included
are government documents issued serially. Excluded are microforms, audiovisual
materials, and machine-readable materials.
Microforms: Includes the number of units of microforms and
the number of different titles of materials that have been photographically
reduced in size for storage protection and inexpensive publication purposes,
and which must be read with the help of enlarging instruments. Examples
of microforms are: roll microfilm, microcard, microfiche, and ultrafiche.
May include government documents.
Manuscripts and Archives: Includes the linear feet of shelf
space occupied by these materials. Manuscripts are handwritten or typed
documents, including carbon copies. Archives are non-current records of
an organization or institution preserved because of their continuing value.
May include government documents.
Cartographic Materials: Includes the number of units of materials
representing in whole or in part the earth or any celestial body at any
scale. These materials include two and three-dimensional maps and globes.
May include government documents.
Graphic Materials: Includes the number of units of materials for
viewing without sound. The materials may or may not be projected or magnified.
They include art originals, art prints, art reproductions, slides, transparencies,
filmstrips, photographs, pictures, postcards, posters, study prints, and
the like. Filmstrips that also include sound should be included on this
line. May include government documents.
Sound Recordings: Includes the number of units and titles
of materials on which sounds (only) are stored (recorded) and that can be
reproduced (played back) mechanically, electronically, or both. These materials
include audio cassettes, audio cartridges, audio discs, audio reels, talking
books, and other sound recordings. May include government documents.
Film and Video Materials: Includes the number of units and titles
of materials on film or video media. Films are produced in a variety of
sizes (8, super 8, 16, 35, 55, and 70 mm) and a variety of formats (cartridge,
cassette, loop, reel). Video materials include videotapes and laser disks
on which pictures and sound are recorded. May include government documents.
Computer Files: Includes the number of units and titles of
materials such as CD-ROMs, magnetic tapes and magnetic disks, that are designed
to be processed by a computer or similar machine. Examples are U.S. Census
data tapes, locally-mounted databases, and reference tools on CD-ROM, tape,
or floppy disk. Excluded are bibliographic records used to manage the collection,
library system software, and microcomputer software used only by the library
staff. Included are current serials on computer files. Included are government
documents. If a CD-ROM subscription for a title is contained on one disc
that is updated (i.e., replaced) once a month, it is counted as one unit,
not twelve.
Other Library Materials: Includes the number of units of any
materials not already included above. May include government documents.
LIBRARY SERVICES
Circulation Transactions: Includes the number of items lent from the general
collection. The transactions include initial charges or renewals.
Reserve Collection: Circulation of those materials that have
been removed from the general library collection and set aside in a library
so they will be on hand for a certain course of study or activity in process.
Usually, the circulation and length of loan of items in a reserve collection
are restricted so that these items will be available to many users who have
need of them within a limited time period.
Document Delivery Interlibrary Loans: Includes the number of filled
requests for material provided to other libraries or the number of filled
requests for material received from other libraries or document delivery
services. Included are both originals and copies and materials sent by telefacsimile
or other forms of electronic transmission. Excluded are transactions between
the main or central library and any branch libraries.
Group Presentations: Reported are the total number of presentations
and the total number of persons served by those presentations. Information
services to groups are presentations at which a staff member or person invited
by a staff member provides information intended for a number of persons
and planned in advance. Presentations both on and off the library premises
should be included, as long as they are sponsored by the library. Meetings
sponsored by other groups using library meeting rooms are not included.
LIBRARY SERVICES - TYPICAL WEEK FALL 1996
Typical Week, Fall 1996: A typical week is one that is neither unusually
busy nor unusually slow. A week in which the library is open its regular
hours is chosen and included are any seven consecutive calendar days. If
the data for the entire year is available, it is divided by the number of
weeks that the library was open.
Public Service Hours: Reported is an unduplicated count of public
service hours for both the main library and reported branches. If the library
was open from 9:00 a.m. to 5:00 p.m. Monday through Friday, it reported
40 hours per week. If several of its branches were also open during those
hours, the figure remained 40 hours per week. If Branch A was open one evening
from 7:00 to 9:00, the total hours during which users found service became
42. If Branch B was open the same hours on the same evening, the total remains
42, but if it was open 2 hours on another evening, or from 5:00 to 7:00
on the evening when Branch A was open later, the total became 44 hours during
which users found service.
Gate Count: Reported are the number of persons who physically enter
library facilities. A single person may be counted more than once.
Reference Transactions: Reported are the total number of reference
transactions. A reference transaction is an information contact that involves
the knowledge, use, recommendation, interpretation, or instruction in the
use of one or more information sources by a member of the library staff.
Does not include directional transactions. A directional transaction
is an information contact which facilitates the use of the library. Examples
of directional transactions include giving instruction in locating, within
the library, staff, library users, or physical features, etc., and giving
assistance of a nonbibliographic nature with machines.